Prestigious Scholarship Coordinator (4574U) - 14291

San Francisco
Jan 08, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Prestigious Scholarship Coordinator (4574U) - 14291 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: January 21, 2020

Departmental Overview

The Prestigious Scholarships Program, housed within the Office of Undergraduate Research & Scholarships (OURS), was created in 1997 to serve as the campus' central clearinghouse for information on externallyfunded, merit-based scholarships. In addition, the office administers the application and campus nomination process for a number of prestigious national awards, such as the Rhodes, Marshall, Knight-Hennessy, and Truman Scholarships.

The office mission is to support students from across the University in their applications for nationally and internationally competitive scholarships. The office raises campus-wide awareness of these fellowship opportunities and works individually with students to produce competitive applications through directed one-on-one advising and support.

Reporting directly to the Prestigious Scholars Manager (Student Services Advisor 4), the Prestigious Scholarship Coordinator plays a key role in promoting funding opportunities for students and in supporting students as they apply for these scholarship opportunities. The Coordinator should possess a wide-ranging intellectual curiosity and a commitment to working with high ability students. The Scholarships coordinator also assists in student recruitment, promotion efforts, outreach, conducting workshops, application support, providing individual advising, and other activities that support UCB students' pursuit of nationally competitive fellowships and scholarships.

This position applies professional student services concepts to support undergraduates who seek scholarship funding. Provides varied student services to students, faculty, and department/school/college management. Assists with the recruitment of applicants/alumni, selection, program events/workshops, and evaluation. Works on moderately complex issues. Receives assistance on more complex issues from the Prestigious Scholarships Manager and Advisor (Student Services Advisor 4).

As a staff member of OURS, the position may include additional responsibilities as assigned to meet the needs of students and to support the academic mission of the University. This includes; (1) Collaborating with the OURS team to provide comprehensive support for students with the OURS affiliated programs; (2) Conducting presentations that support students exploring external undergraduate research opportunities; and (3) assisting OURS staff with office-wide events such as the annual Research & Scholarships Fair, Cal Day, etc

  • Applies professional student services concepts in providing a variety of student services to the undergraduate population across campus in efforts to expand student access and participation with scholarship opportunities and OURS affiliated programs.
  • Provides routine guidance and information to students on finding appropriate scholarships on using the Scholarship Connection database (500+ clearinghouse for information on scholarships funded by sources outside the University).
  • Filters and synthesizes information from the hundreds of local, national, and international scholarship notices the OURS office receives every year; consults with the Scholarships Manager if unsure about including resources in the database.
  • Researches and contacts scholarship sponsors for additional details about deadlines and eligibility.
  • Counsels undergraduates and recent alumni on external scholarship options and opportunities, including customized services for specific populations.
  • Interpret policy to determine student eligibility for funding where criteria may be complex and/or ambiguous.

Recruitment and Outreach:
  • Implements outreach programs with specifically targeted institutions (Transfer Center, etc.); advises prospective applicants on necessary academic preparation; appropriateness of scholarship as it pertains to the prospective applicant's goals; reviews domestic transcripts for degree eligibility; initiates and arranges student appointments.
  • Helps identify targeted institutions (upperdivision students, recent graduations) to meet the organization's goals of increasing successful scholarship awards.
  • Assists Scholarship Manager with delivering and assessing workshops about student postgraduate plans, requesting letters of recommendation from faculty, composing personal statements, and conducting mock interviews.
  • Maintains the Scholarship List Serv, a biweekly e-mail update on scholarships, deadlines, and related opportunities.
  • Liaisons with on-campus departments like academic units, California Alumni Association, Career Center, etc. encourage students to investigate resources with these partners.
  • Introduces students to research opportunities by presenting on affiliated OURS programs and initiatives.

  • Coordinates and implements non-complex student events and assists in the planning and implementation of complex events.
  • Engages in professional development opportunity offered by the campus advising community and through the National Associate of Fellowship Advisors (NAFA)

Required Qualifications
  • Ability to multi-task; verbal and written communication skills.
  • Ability in problem identification and reasoning.
  • Skills in service orientation, organization, active listening, and critical thinking.
  • Excellent time-management and organizational skills.
  • Ability to exercise consummate discretion regarding the management of confidential student records and privileged information within the department.

  • Bachelor's degree and/or equivalent experience/training.

Preferred Qualifications
  • Knowledge of advising and counseling techniques.
  • Knowledge of, or ability to quickly learn, University-specific computer application programs, including SIS, Slate, and CalCentral and departmental principles and procedures.
  • Interpersonal skills.
  • Multicultural competencies; ability to work with diverse populations.
  • Basic knowledge of student immigration and visa processes pertaining to international students and scholars.
  • Knowledge of or ability to learn University processes and procedures.
  • Understanding of or ability to learn University rules and regulations.
  • Knowledge of or ability to learn campus policies and procedures pertaining to graduate education, curriculum, grading, student conduct, confidentiality (FERPA), and related areas.
  • Demonstrated ability to work independently as well as in a team environment.

Salary & Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a part-time, 20-hours per week, Career position.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit

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