Academic Program Specialist

Main Campus (Gainesville, FL)
Jan 08, 2021
Administrative Jobs
Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 515411
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Communications/Public Relations/Marketing
Department:13010400 - COTA-CENTER FOR AIM

Advertised: 06 Jan 2021 Eastern Standard Time
Applications close: 20 Jan 2021 Eastern Standard Time

Classification Title:

Academic Program Specialist

Position Description

Position: Full-time, 12 month, TEAMS (staff) position

Date of Expected Hire: As soon as possible

The Center for Arts in Medicine in the College of the Arts seeks an Academic Program Specialist II. The primary responsibilities of this position are to provide advanced assistance and support to the Center for Arts in Medicine (CAM) in the areas of Communications/Marketing, graduate student recruitment, admissions and engagement, and academic programs; oversee recruitment, admissions processing and enrollment, providing guidance and information to prospective students, faculty and others in regard to the marketing, admission and recruitment areas of matriculation in CAM programs. Creates and delivers student recruitment, academic program and alumni communications, marketing and PR materials. Develops and implements recruitment, engagement and alumni activities/events. Supervises admissions staff assistants.

The University of Florida College of the Arts intends to be a transformative community, responding to and generating paradigmatic shifts in the arts and beyond. As artists and scholars, we embrace the complexity of our evolving human experience and seek to empower our students and faculty to shape that experience fearlessly through critical study, creative practice, and provocation. We seek a colleague who identifies as a change-maker. We seek a colleague who will prepare students to access and unsettle centers of power in a radically changing world. We seek a colleague who will position emerging artists and researchers as catalysts for equity on local and global levels.

The University of Florida is an equal opportunity institution dedicated to building a broadly diverse and inclusive faculty, seeking faculty of all races, ethnicities, genders, backgrounds, experiences and perspectives.

Student Recruitment: Coordinate recruitment efforts, and implement student recruitment for undergraduate certificates, combined degrees and graduate programs. This includes running tabling events, producing and managing social media engagement, phone calls, emails, and student group outreach. Coordinates and executes other student recruitment activities on campus and in local, state and national communities

Graduate Student Admissions: Oversee and implement the admissions process for prospective graduate student. Assists students in applying and transitioning into graduate education programs. Oversee the processing of applications and records for a variety of programs including admissions. Manage CAM Admissions email, monitor CAM email, manage CAM Admissions calendar, monitor CAM calendar

Communications/Marketing: Represent CAM to the community; partner with academic advisors at other schools. Create and deliver marketing content primarily in the areas of graduate recruitment and graduate admissions with some related creation and delivery of marketing content around CAM academic programs, research, and practice. Promote professional development programs and special elective offerings as well as faculty presentations. Promote online information sessions and other webinars. Promote COTA events and public engagement programs (including Theatre Connect)

Academic Programs Support: Assist and support admissions for CAM academic programs by developing, implementing and administering new and revised admissions policies and procedures. Participates in the design and development of academic programs by implementing, administering, and evaluating program policies and procedures in order to achieve program objectives.

Graduate Student Enrollment, Tracking, Engagement and Scholarships: Oversee scholarship program, communicate awards to recipients and dean's office/finance. Manage graduate student digital networking, personal check-ins and student group outreach

Undergraduate Student Recruitment and Engagement: Coordinate volunteering for CAM events and undergraduate student group outreach. Manage, coordinate and implement undergraduate student recruitment alongside faculty and undergraduate coordinator

Alumni Programs: Coordinate and maintain ambassador and seminar series programs. Analyze alumni surveys, oversee distribution and planning, create alumni engagement opportunities

Work Location: The duties of this position allow for some remote work. In general, at least one day per week is required to be worked at the Center’s campus offices.

Work Schedule: This is an exempt position (non-hourly). Accomplishment of duties, per supervisor expectation, can be completed during the times agreed upon by the supervisor and employee, which are negotiable.

CENTER FOR ARTS IN MEDICINE: Housed in the College of the Arts, the Center for Arts in Medicine (CAM) is committed to advancing research, education, and practice in the arts in health, locally and globally. The Center facilitates research, education, and training in the use of the arts to enhance health in healthcare and public health contexts. The Center provides a framework for interdisciplinary collaboration among University of Florida faculty and students, healthcare providers, clinical artists, and our local and global communities. The Center develops and effects interdisciplinary research studies through its two research labs, and educational curricula on all levels. The Center serves as a national model for the arts in health research, education, and training. The Center provides certificate and degree programs, including MA and graduate certificates in Arts in Medicine and Arts in Public Health, and undergraduate certificates across disciplines. For more information, visit

THE COLLEGE OF THE ARTS: The mission of the College of the Arts is to be a transformative community, responding to and generating paradigmatic shifts in the arts and beyond. We achieve the university’s mission by training professionals and educating students as artists and scholars, while developing their capacities for critical study, creative practice, and provocation. The College offers baccalaureate, masters, and doctoral degrees. Approximately 1,700 students are pursuing majors in degrees offered by the College of the Arts under the direction of 130 faculty members in its three accredited schools— the School of Art + Art History, the School of Music and the School of Theatre + Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute and the Center for Arts, Migration and Entrepreneurship. In addition, the college comprises the University Galleries, and the University level of the New World School of the Arts in Miami.

The University of Florida: The University of Florida is a comprehensive learning institution built on a land grant foundation, ranked one of the top six best public universities in the nation in U.S. News & World Report. We are The Gator Nation, a diverse community dedicated to excellence in education and research and shaping a better future for Florida, the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic, cultural and societal benefit. UF is a graduate research institution with more than 50,000 students and membership in the prestigious Association of American Universities. Gainesville, which is consistently ranked as one of the nation’s most livable cities, is located midway between the Gulf of Mexico and the Atlantic Ocean. Together, the University and the community comprise the educational, medical and cultural center of North Central Florida, with outstanding resources such as the University of Florida Performing Arts (Phillips Center for the Performing Arts, the Squitieri Studio Theatre, the Baughman Center, University Auditorium), the Harn Museum of Art, the Florida Museum of Natural History and in the community, the Hippodrome State Theatre and Dance Alive National Ballet.

Expected Salary:

$46,000-$54,000 Negotiable based on qualifications and experience

Minimum Requirements:

  • Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and experience.
  • Evidence of success in promoting an environment that advances access, equity, and inclusion

Preferred Qualifications:

The successful candidate will bring to the position:

  • Master’s degree in a related field
  • Three years of experience in the arts in health field
  • Proficiency in Adobe Creative Suite
  • Some experience in marketing and social mediate planning and execution

Special Instructions to Applicants:

Application Deadline: Review of applications will begin immediately. All application materials must be submitted by January 20, 2021.

Application Process: Applications must be submitted via the University of Florida’s online application system. Online applications must include the following: (1) a detailed letter of interest that explains how you match the particular qualifications of this position and how your work and perspective will contribute to and enhance our transformative community; (2) a resume and; (3) names and contact information of three professional references. The Search Committee may request additional materials at a later time.

Inquiries may be sent to:
Chloe Dean, Academic Program Specialist Search Chair
Email: [email protected]

If an accommodation due to a disability is needed to apply for this position, please call +1 (352) 392- 2477or the Florida Relay System at +1 (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: