Accounting Specialist

Location
Main Campus (Gainesville, FL)
Posted
Jan 08, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 515436
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance
Department:63300500 - FS-FIN BUSINESS OFC

Advertised: 06 Jan 2021 Eastern Standard Time
Applications close: 18 Jan 2021 Eastern Standard Time

Classification Title:

Accounting Specialist

Job Description:

PROCUREMENT & CONTROLS –Responsible for finalizing requisitions / purchase orders by ensuring financial information is correct, and budget is supportive. Reviews quotes and proposals for UF’s procurement & division’s compliance as well as ensuring all data is captured accurately for tracking financial and operational Key Performance Indicators through flex codes, account codes, and other fiscal tracking mechanisms. Trains necessary stakeholders on required procurement processes and procedures within UF and FS. Initiates requisitions for department staff when required. Tracks invoices and receiving documents to assist accounts payable for invoice processing. Provides approval and reviewer function for departmental credit card / p-card transactions.

MANAGEMENT SUPPORT - Assists the department supervisors in monitoring work orders assigned or
generated through AiM. Acts as liaison between department supervisors and Facilities Services Work Management Center to verify the status of work orders not completed for thirty days, sixty days, and ninety days. Assists department supervisors in the cleaning up of bill errors and work orders completed without charges. Ensures continuity between the work order management system and the purchasing system.

FINANCIAL RECONCILIATION -Communicates and coordinates with the Financial Team concerning fiscal matters. Manages the fiscal transactions of all supervisors. Works with the financial team to discuss variances and discover operational reasons for variances. Tier 1 monthly reconciliation. Tier 1 reviews the monthly departmental reports, determines if transactions are complete or outstanding, confirms accuracy of the transactions, identifies any erroneous transactions that need to be corrected.

CONTRACTS ADMINISTRATION- Responsible for maintaining accurate financial transactions and reconciliation between multiple university reporting systems, including Project Tracker. Responsible for maintaining fiscal integrity of any assigned UF Projects ranging from UF capital projects ($2 million or less), Utilities Infrastructure Projects and UF Minor Projects. Assists Project Managers with Direct Purchase contracts, requisitions, PO’s, and payments. Coordinate with project managers the most effective use and tracking projects’ funding. Close out project accounts, POs and request budget transfers with appropriate documentation.

Performs other duties as assigned or required.

May drive a UF State Vehicle which requires the incumbent to obtain and maintain a valid Class “E” Driver’s License.

NORMAL WORK SCHEDULE: The typical work schedule is Monday – Friday 8:00AM – 5:00PM.
The incumbent is expected to be periodically available during off hours to support campus emergencies.

A criminal background check will be conducted.

Position is considered as Essential Personnel as defined by UF Policy.

As part of the post offer health assessment, the incumbent will be required to satisfactorily complete the University’s COVID-19 screening process. The screening includes a questionnaire and the option to participate in the UF COVIS-19 nasal swab testing.

Expected Salary:

$45,000 yearly based on experience.

Minimum Requirements:

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Preferred Qualifications:


• Experience with existing UF Financial Systems (PeopleSoft & MyUFMarket) is desirable.
• Experience executing database reports and queries.
• Proficient in MS Office software (Outlook, Word, and Excel). Ability to develop intermediate level spreadsheets including working with pivot tables and developing reports.
• General understanding of Accounting / Budgeting.
• Must maintain excellent customer service skills.
• Strong organizational skills for maintaining, retrieving, and archiving of department information.
• Strong written and verbal communication skills.
• Ability to work independently, prioritize, and accommodate work tasks changes, and to meet various deadlines

Special Instructions to Applicants:

In order to be considered, you must upload your resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Position posting has been extended and salary updated.

Health Assessment Required:

No