Assistant Director for Athletic Equipment Services

Job description

Job Category:


Position Title:

Assistant Director for Athletic Equipment Services

Full Time/Part Time:

Full Time




Equipment Services

Department Statement:

Colgate University, an NCAA Division I member and the Patriot League Conference, invites applications for an Associate Director for Athletic Equipment Services position. This is a full-time position with full health and benefits over 12-months.

Colgate Athletics Mission:
To be an inclusive community of competitive excellence.

Athletics Department Values:
Thoughtful – Careful, reasoned, inclusive thinking
Driven – Relentless, energetic, focused pursuit of the courageous goal
Enthusiastic – Passionate, positive, fun presence
Cohesive – Close-knit, collaborative, consistent teamwork
Bold – Creative, resourceful, fearless winners


Under the general direction of the Director of Athletic Equipment Services, the Assistant Director assists with managing the Athletic Equipment Services Department of the Division of Athletics. The primary sport assignment is football with additional complimentary sports as assigned.

Responsibilities include:
•Provide equipment and services to support University intercollegiate sports and student-athletes.
•Effective supervision, training, evaluation and accountability for staff in Equipment Services including full-time union employees and casual wage employees.
•Appropriately assigns and oversees work assignments to union and casual employees.
•Ensures staffing needs are met and appropriately recommends staff changes to the Director of Athletic Equipment Services.
•Ensures best staff is hired and on-boards new employees, as needed.
•Effectively manages staff by listening and responding to employee grievances as they occur.
•Oversee equipment operations and safety for football and other sports as assigned.

Proper oversight of equipment and safety is expected, and includes the following practices:
•Effectively communicates with assigned head and assistant coaches to certify all athletic equipment complies with applicable safety regulations.
•Conducts equipment needs analysis, and provides consultation to coaching staff and athletes on the use of equipment by using human kinetics principles.
•Independently researches and determines if new safety protocols and equipment modifications should be implemented.
•Makes procurement decisions with respect to necessary equipment changes.
•Reviews equipment fitting protocols and implements appropriate changes.
•Makes final decision regarding equipment to be used by student-athletes.
•Makes final decision regarding when a student-athlete may return to play if absence was caused by equipment related issues.
•Oversees logistics regarding equipment transportation for athletic events, e.g. weight limitations.
•Coordinates physical setup of various activities within athletics to ensure events run smoothly.
•As designated, attends management meetings as Equipment Services representative and ensures effective communication of information and positive representation of the department.
•Attends national training seminars and conferences on techniques and advancements in athletic equipment and communicates learned information to the Director of Athletic Equipment Services.

Responsible for specific team equipment budgets including football and other sports as assigned. These duties include but are not limited to:
•Ensures teams stay within equipment budget and receives additional funding approval as necessary.
•Makes final decisions with respect to specific team uniforms, equipment and apparel.
•Ensures all equipment and apparel complies with applicable University trademarks, and ECAC, NCAA and Patriot League rules, regulations and operations.
•Responsible for role modeling positive behaviors and leadership for student-athletes and employees.

Accountable for maintaining personal compliance with all relevant governing bodies to include:
•specific conference
•athletic department
•university policies


Equipment Management Knowledge


Demonstrated knowledge and experience in equipment management the college athletics level or equivalent setting. Strong understanding of all college sports and their respective equipment needs. Proven ability to recognize proper safety protocol for facilities and equipment as they pertain to the equipment room, individual team facilities and student-athlete equipment. Demonstrated knowledge and experience fitting equipment, uniforms and helmets.


Certifications and Training


Must maintain AEMA Certification.
Demonstrated ability to run and train others on commercial size laundry facilities, including ozone machine. Demonstrated knowledge of disinfectant materials and procedures and related OSHA regulations. Demonstrated ability to use power equipment tools in the use of repairing helmets, sticks, skates and cutting shafts and the ability to train others in their use.




Demonstrated track record of working effectively with coaches, student-athletes and colleagues to ensure their equipment and facility needs are met. Demonstrated experience with working with a diverse population of people and effectively communicating and maintain relationships with them.




Proven track record of an ability to comply with NCAA, conference and institutional regulations.


Managerial Skills


Demonstrated knowledge of Colgate managerial processes and requirements, to include:
- Demonstrated ability to fairly and accurately assess employee performance in accordance with university practices.
- Demonstrated understanding of federal and state regulations, as they apply to the university policies and guidelines related to human resource s sufficient to effectively select new employees, recommend pay actions, determine employment status and initiate or approve employee changes in status.

Demonstrated ability to select, develop and retain high performing work teams, to include:
- Demonstrated ability to develop employee skills, performance, and behaviors.
- Demonstrated ability to effectively coach and communicate with employees on issues of pay, performance and development.


Budgeting and Finance


Demonstrated ability to procure uniform, equipment and apparel purchases, following established guidelines and designated budget.


Personal Accountability for Results


Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.


Effective Communication


Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.


Problem Solving and Decision Making


Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.


Change Management


Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.


Leadership and Teamwork


Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.


Creativity and Innovation


Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.


Diversity and Inclusion


Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.




Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Professional Experience/ Qualifications:

- A minimum of three (3) years of experience working in a collegiate athletic department or equivalent setting.
- Must have experience with fitting equipment and helmets.
- Must be capable of working collegially with a diverse group of faculty, staff and students on a daily basis.
- Ability to travel with teams, specifically attend all home and away football practices and games.
- Ability to work nights, weekends and some holidays.

Preferred Qualifications:

- Familiarity with commercial size laundry facilities, including ozone machine.
- Knowledge of disinfectant materials and procedures and related OSHA regulations.
- Ability to use power equipment tools in the use of repairing helmets, sticks, skates and cutting shafts and the ability to train others in their use.


Bachelor’s degree required or a combination of education and industry experience from which comparable skills are attained is required.


- AEMA certification preferred, and the successful candidate will need to obtain certification at next available certification opportunity if hired without certification.
- A current valid driver’s license, in accordance with the University’s Driver Safety and Motor Vehicle Use Policy is required.

Physical Requirements:

Must possess the ability to lift 50 lbs.

Other Information:

Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate full in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.

Requisition Number:




Work Schedule:

Requires the ability to work occasional nights, weekends, and some holidays.

Job Open Date:


Open Until Filled:


EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act:

The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at [email protected]. You may also access the report from the Campus Safety web page at:




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Job No:
Posted: 1/8/2021
Application Due: 4/8/2021
Work Type: Full Time