Donor Management Coordinator 2

Job description

Job location: Miami, FL

Employment Type: Full-time
Posted data: 2021-01-07
Req: R100043801
Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

Primary Duties and Responsibilities (For Non-exempt Employees Include Percent of Effort):


Responds on-site to potential donor referrals called in to LAORA service in all Donor Service Area Hospitals as soon as possible within the confines of: Dade, Monroe, Broward, Collier, Palm Beach, St. Lucie counties and the Common Wealth of the Bahamas.

Communicates with the AOC on all donor and referral activity to evaluate donation suitability based on information collected from the patient’s hospital chart, current health status, dialogue with hospital staff, and physical examination.

Performs an independent assessment of potential cadaver donors to ensure donor meets medical criteria for donation, e.g., evaluate suitability and appropriateness of organ donation.

Requests and interprets laboratory and diagnostic procedures needed for evaluation of suitability and clinical management of potential donors.

Formulates donor maintenance plan in collaboration with AOC and LAORA Medical Director to preserve transplantable organs on the basis of available clinical knowledge.

Collaborates, coordinates, and implements donor maintenance plan with hospital personnel upon brain death pronouncement.

Reports pertinent clinical information that may be relevant to donation process and recipient centers to AOC and/or LAORA Medical Director in a timely manner.

Ensure organs for transplantation are appropriately preserved from the time of Brain Death and/or consent is obtained in accordance with donor management protocols and Florida Statutes.

Participates and Coordinates Donation after Cardiac Death (DCD) in collaboration with hospital faculty and staff. Donation after Cardiac Death cases may occur when the family has accepted the patient’s irreversible condition and requests their loved one be removed from life support. In the event these patient meets specified neurologic criteria, they can be evaluated for organ donation.

On-call duties for Donor Management Coordinators are on a rotation basis which consists of 12-hour shifts (night shift is 7p-7a, day shift is 7a-7p). On-call responsibilities may be defined as First on-call, Second on-call, etc. which will serve to respond to clinical activity in that order unless otherwise designated by AOC.

Performs advanced clinical procedures including but not limited to arterial line placement, central venous line placement, and bedside lymph node recovery.

Performs designated duties associated with mentorship and precept of newly hired or promoted clinical staff.

Demonstrates advanced proficiency with patient assessment, Pharmacology, ventilator/respiratory care, clinically significant medical ailments, disease process, infection control, etc.

Acts as clinical support resource to DMC I and Designated Requestor/Referral Responder as needed.


Coordinates with hospital personnel and clergy to obtain informed consent for organ and tissue donation from the potential donor’s family. This consent process is undertaken in communication with AOC and LAORA Designated Requestor (if available) in accordance with Florida Law and established LAORA policies.

Attends mandatory staff meetings held on a monthly basis to maintain current knowledge of LAORA Policy and Procedures.

Maintains IT proficiency in order to comply with on-site field data entry and electronic donor information record as needed.

Communicates with appropriate Medical Examiner on all cases to obtain permission for organ donation once it has been established the patient meets criteria.

Ensures that legal/regulatory requirements and medical standards of practice are met in the process of pursuing organs and/or tissues.

Communicates and coordinates with the United Network for Organ Sharing (UNOS) and other transplant centers in the US for placement of organs.

Makes transportation arrangements for organs and recovery teams to the transplant center of destination if/when necessary.

Maintains daily log of activities on electronic spreadsheet for cost allocation and QA purposes which must be submitted on a monthly basis.

Documents clinical potential donor information in the patient’s chart in accordance with medical standards of practice and LAORA QA policies and procedures.

Enforce standards established by regulatory agencies in all aspects of interactions with hospital staff and during the donation process.

Complete UNOS candidate registration forms; this consists of gathering required information necessary to run the potential transplant list. After running this list, then request another list from UNOS. Call each transplant center from the list and relay pertinent information.

Performs donor chart audits for QA department as requested by Donor Management Coordinator Supervisor as needed.


Assist LAORA Designator Requestor Staff to provide support to grief-stricken families of potential organ donors, as well as enlist LAORA Donor family After-Care Program as a resource for Donor families post donation (if applicable)

Collaborates with Hospital Services Department to educate and provide organ procurement in-services in donor hospital to professionals, e.g., neurosurgeons, trauma physicians, ICU nurses. Develop and maintain working relationships with Donor Service Area hospital personnel for the promotion of organ donation and procurement.

Assists Community Affairs Departments in the coordination, planning, and implementation of educational packages to promote organ donation among the public.

Participate in referring physician, hospital staff, and medical community education as it relates to organ donor awareness and clinical support.

Participate in seminars and workshops as needed to maintain licensure and clinical knowledge.


Assists with data collection and operational initiatives/processes used for publication and clinical research.

When organs/tissues are deemed unsuitable for transplant and family has consented to research, he/she will participate in allocation of organs/tissues for research.

Maintains licensure and current clinical knowledge published in research journals and presentations to maintain clinical proficiency.

Working Conditions:

Possible exposure to communicable diseases and pharmacological agents with little likelihood of harm if established OSHA precautions are followed.

Occasional need to transfer organs, blood, specimens, and/or tissue samples from one place to another.

Extended hours of travel including long driving distances after business hours to evaluate, manage, and recover organs/tissues for transplant and research

Travel requiring use of air transportation (commercial and private), emergency ground vehicles, ground limousine service, personal vehicle or company vehicle.

Knowledge, Skills, and Abilities:

Education Requirements (Essential Requirements):

  • Bachelor's degree in a health care related discipline, or nursing.

Work Experience Requirements (Essential Requirements):
  • Three years Critical Care/Intensive Care work experience or 1 year OPO experience.
  • .Any appropriate combination of education, certifications and/or related experience will be considered.

Credentials/Licensure: CPTC Preferred. Credential as RN (preferred), CRT, Foreign MD, EMT/Paramedic, etc. with ACLS, PALS, and BLS certifications

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:


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Job No:
Posted: 1/8/2021
Application Due: 3/9/2021
Work Type: Full Time