Librarian Assoc. Professor

Job description

Job location: Coral Gables, FL

Employment Type: Full-time
Posted data: 2021-01-07
Req: R100043894
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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

Reporting to the Associate Dean for Collection Strategies, the University Archivist (UA) has curatorial responsibility for the official archival records and University focused collections of the University of Miami that make up the University Archives. The UA will develop and articulate a vision for the University Archives in the University’s 2nd century that accommodates new collection opportunities and formats while expanding documentation of under-represented groups in the campus community. The UA is the primary spokesperson for University history on behalf of University of Miami Libraries (UML). The UA develops and implements public services related to the archives and the history of the University to provide access to the University Archives, including research and reference, instruction, and exhibition curation. The UA develops collections through outreach to the University of Miami’s administration, faculty, and students, as well as with its Alumni communities. In consultation with the Head of Manuscripts and Archives Management (MAM), the UA develops policies for acquisition, organization/processing, and access to University archival collections held by the Libraries. The UA advises University Administration, Schools, Colleges, Departments and Alumni communities on preservation and deposition of records and archives.



• Administer all public services for the University Archives, including research, reference, instruction, website content, blog, reproduction guidelines and social media content, aligning service standards with those across the Libraries’ Distinctive Collections.

• Provide a concierge archives research service to University Administration; liaise with University administrative units.

• Engage administrative units across the University to educate and promote appropriate deposition of materials in the University Archives. Solicits materials of historical value from student organizations.

• In collaboration with staff in the Alumni Association, solicit archival materials from alumni organizations and individuals that will enhance the historical record of the University.

• Serves as liaison to the University Records Management & Retention department which oversees records retention schedules and manages storage services.

• In collaboration with Libraries Administration, contribute to fund raising, friend raising, and community outreach endeavors.

• In consultation with the Chair of the Cuban Heritage Collection, Head of Special Collections, each head of the UML Branch Libraries, and subject liaison librarians, solicit faculty papers of enduring value.

• Lead conception and preparation of exhibitions for the University Archives.

• In consultation with the heads of Manuscripts and Archives Management and Preservation, develop policies for processing, accessing, and preserving materials held In the University Archives.

• In consultation with the head of Manuscripts and Archives Management, develop and maintain archival processing guidelines and procedures for all analog formats. Manuscripts and Archives Management is tasked with developing access, arrangement, and description for archival holdings including manuscript materials, and special formats such as maps, photographs, posters, and audiovisual materials.

• In consultation with the head of Digital Production and the Associate Dean for Digital Strategies, develop and maintain archival processing guidelines, procedures and access procedures for all born digital formats.

• In consultation with Manuscripts and Archives Management and UM Libraries Administration, determine processing priorities for University Archival collections. The University Archivist establishes the provenance and historical significance for the technical processing completed under the coordination of the Manuscripts and Archives Management Department.

• Work with Libraries Administration and members of Access Services, Manuscripts and Archives Management, Preservation Strategies, and Digital Strategies to plan proper storage for the University’s records and archival collections.

• Consult with UM Libraries Digital Production and Metadata and Discovery staff to coordinate the digitization of materials and develop metadata for digital reproduction of University Archives content added to the digitized collections.

• Collaborate with Creative Services and Community Relations and Events staff to market University Archives collections and services.

• Participate in outreach activities including orientations for students and researchers, events for donors and alumni, and presentations to large groups.

• Establish effective interdepartmental relationships and communication with colleagues, administrators, students, faculty, and staff to increase effectiveness and to disseminate information.

• Keep abreast of relevant literature for current awareness of trends, developments, and best practices in archival and library science, with particular emphasis on donor relations, policies, information technology, reference/instructional service, and collection management and development.


• Network, collaborate, and actively participate in local, regional, national, or international organizations focused on archival and library practices.

• Represent and promote the University of Miami Libraries in local, state-wide, regional, national, or international organizations as appropriate.

• Serve on/participate in University organizations, committees, task forces, and teams as appropriate.

• Serve on library committees, task forces, and teams as appropriate.


Knowledge, Skills, and Abilities - Required

• Demonstrated successful public service experience, including research/reference services, presentations, and instruction.

• Strong interpersonal skills.

• Broad and effective communication skills.

• Knowledge and experience in archival processing and arrangement.

• Demonstrated familiarity with best practices for collecting, processing and providing access to born digital archives.

• Experience in academic collection development.

• Ability to work collaboratively and effectively with staff, faculty, and University administration.

• Excellent organizational and time management skills.

• Ability to work effectively with a culturally diverse population.

• Knowledge and experience in the development of finding aids.

Knowledge, Skills, and Abilities – Preferred

• Successful work experience with university administrators and alumni.


• ALA-accredited graduate degree in library science or a master degree from a program in archives management or public history required.

• Advanced degree in History or a related field, desired.

Work Experience Requirements

• Relevant experience in an academic or research library.

• Minimum 3-5 years professional experience in an archive or special collections.

THE UNIVERSITY: The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common mission of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making the University a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 16,000 faculty and staff from all over the world.

THE LIBRARY: The University of Miami Libraries (UML) rank among the top 50 research libraries in North America with a collection of over 4 million volumes and 123,652 current serial subscriptions. UML comprises six libraries across the University’s three campuses. UML

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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Job No:
Posted: 1/8/2021
Application Due: 3/9/2021
Work Type: Full Time