Graduate Student Affairs Officer (4574U), School of Public Health - 13972

San Francisco
Jan 07, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Graduate Student Affairs Officer (4574U), School of Public Health - 13972 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: January 19, 2021

Departmental Overview

The School of Public Health (SPH) is a large and complex professional school at UC Berkeley, with a mission to improve population health, especially for the most vulnerable, through interdisciplinary collaborations, preeminent education, and transformational research.

The School is comprised of six academic divisions and 30 research centers and programs, with over 200 faculty, 120 academic/research staff, 155 management/professional/administrative staff, and 285 student researchers/instructors/workers. The School offers a core MPH degree with nine areas of study, along with five MA and MS degree programs, a DrPH and five PhD degree programs, and five concurrent programs with other UC Berkeley schools and colleges; in addition, the School offers a joint degree with UC San Francisco. The School launched UC Berkeley's first on-line degree program in 2012 and is rapidly expanding the program to reach a wide range of domestic and international audiences through online degrees, certificate programs, and executive education. The School enrolls approximately 575 graduate students per year, as well as educating roughly 440 undergraduate students through an upper-division public health major. The School's more than 13,000 graduates can be found working throughout the world, in both the public and private sectors.

Learn more at

  • Advises (prospective and enrolled) students in the DrPH and Interdisciplinary MPH programs about academic requirements and milestones for each of these programs.
  • Helps students navigate qualifying examination and advancement to candidacy requirements for the DrPH program and the Capstone requirements for the Interdisciplinary MPH students.

Academic Advising:
  • Provides advice and assistance to students including tracking students' academic and degree progress and major requirements; assisting students in course selections and resolving schedule conflicts, and similar issues.

Recruitment and Admissions:
  • Implements outreach programs and initiatives with specifically targeted institutions; advises prospective applicants on necessary academic preparation; appropriateness of program as it pertains to the prospective applicant's goals; reviews domestic transcripts for degree eligibility; initiates and arranges student recruitment visits to Berkeley.
  • Advises faculty committee regarding application requirements, timelines, and fellowship criteria; keeps committees on track to meet School and campus deadlines, coordinates organization and review of files, and ensuring confidentiality.

Financial Aid:
  • Participates in the processing, evaluation, and awarding of student fellowships, grants, and other awards; advises students on financial aid options.

Student Conduct:
  • Provides information to students and faculty regarding campus policies and procedures on student conduct.

Course Scheduling:
  • Reviews course requirements and student course progression, and advises SPH Curriculum Planner on scheduling needs.

Student Orientation:
  • Assists with the planning and coordination of onboarding and orientation for new students.

  • Coordinates and implements non-complex student events and assists in the planning and implementation of complex events.

Program Administration:
  • Manages the publication of a bi-weekly newsletter and annual newsletter.
  • Schedules faculty meetings and keeps minutes for the meeting.
  • Professional development and ongoing training.

Required Qualifications
  • Knowledge of advising and counseling techniques and models.
  • Knowledge of or ability to learn University-specific computer application programs and pertinent databases including Cal Central and SOPHAS.
  • Ability to multi-task; verbal and written communication skills.
  • Interpersonal skills.
  • Multicultural competencies; ability to work with diverse populations.
  • Basic knowledge of student immigration and visa processes pertaining to international students and scholars.
  • Ability in problem identification and reasoning.
  • Skills in service orientation, organization, active listening, and critical thinking.
  • Knowledge of or ability to learn University processes and procedures.
  • Understanding of or ability to learn University rules and regulations.

  • Bachelor's degree and/or equivalent experience/training.

Preferred Qualifications
  • Ability to learn or experience working in the UC system.
  • Experience working in student advising roles.

Salary & Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $26.00 - $28.50.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a two-year, part-time, 20-hours per week, Contract (temporary) position, with the possibility of extension or conversion to Career.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit

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