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Administrative Associate Sr. #999997-Previous Applicants Need Not Apply

Employer
Lamar Institute of Technology
Location
Beaumont, TX

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Job Details

Job Summary / Basic Function:

SUMMARY OF JOB DESCRIPTION:
Reports to the Office Manager and performs administrative and office support activities for the Office of the President. Responsibilities include general record management. Duties also include fielding telephone calls, receiving and directing visitors, word processing, mail merging, managing spreadsheets, filing, and faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Considerable discretion, judgment, and diplomacy are imperative for success in the position. This position may require some extra effort, and exceptional attendance and punctuality are required.

DUTIES AND RESPONSIBILITIES:
•Serve as receptionist for the Office of the President.
•Complete assignments for the Office Manager.
•Assist in the preparation of reports and correspondence to internal and external constituents, including accrediting associations and other regulatory agencies
•Assist in the preparation of a daily status report on ongoing projects; organize these work projects in appropriate folders and review daily with Office Manager to maintain an orderly flow of information.
•Assist the Office Manager with organizing quarterly TSUS Board of Regents’ meetings including the preparation of meeting materials and reports to the Board.
•Schedule, prepare and distribute agendas, attend and record minutes or action items of the President’s Cabinet and Senior Team meetings as needed.
•Helps maintain the President’s Travel and Expense records; prepare the President’s monthly expense report and submit to the Office Manager prior to submission to the Travel Coordinator in Finance & Operations.
•Organize mail each day in appropriate folders and review with Office Manager.
•Provide administrative or project support to other Officers of the College as requested by the Office Manager.
•Maintain electronic and print files and records in a systematic, well secured and confidential manner.
•Submit payment requests for all invoices and expenses initiated by the Office of the President as requested by the Office Manager.
•Assist the Office of the President in the collection of required documents such as F3.6’s, F3.2’s, permanent faculty and staff files, and other records as required by LIT.
•Collect and route documents; greet and assist visitors and direct them to appropriate locations as needed.
•Maintains and distributes records; for administrators, faculty and staff on demand.
•Completes requisitions and travel requests as needed.
•Other duties as assigned

Note: This is a security sensitive position.

Minimum Qualifications:

MINIMUM REQUIREMENTS:
•High school diploma or GED is required.
•Five years’ experience in an office environment; ability to work independently; good people skills.
•Advanced skills using Microsoft Office (Word, Excel, Access and Publisher) are required.
•Knowledge and experience using standard office equipment is required.

KNOWLEDGE, SKILLS, AND ABILITIES:
•Impeccable interpersonal, written and oral communication skills.
•Editing and good proofreading skills are necessary.
•Modern office methods, procedures, supplies and equipment, including filing system development and maintenance, and telephone reception.
•Personal computer applications including Microsoft Office Suite – word processing, spreadsheets, databases, power-point, and graphics.
•Interpreting and applying procedures and regulations.
•Establishing and maintaining effective working relationships with those contacted in the course of the work, including administrators, community members, students, faculty, staff and external agencies.
•Prioritizing workload, meeting deadlines, and working effectively at a high level of independence in an environment with multiple demands and frequent interruptions.
•High energy multi-tasker able to work in a fast paced, high profile executive environment.
•Self-starter able to work both independently and in a team environment.

PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job including desk work and occasional field trips for college or program activities. While performing the duties of the essential functions of this job, work is typically performed in an interior/office work environment with moderate noise. Applicant must be qualified to drive a state vehicle to conduct state business. Some evening and weekends will be required as well as extended hours required during registration periods.

EEO Statement:

Lamar Institute of Technology is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Preferred Qualifications:

PREFERRED REQUIREMENTS:
•Certificate or associate degree in Office Technology or related field is preferred.
•Experience in a higher education institution is preferred.
•Microsoft Office certification in Word Excel, Access or Publisher is preferred.
•Experience in BANNER is preferred.

Security Sensitive Statement:

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary:

27,016.00

Open Date:

01/06/2021

Open Until Filled:

Yes

Organization

Mission Statement

Lamar Institute of Technology provides quality education and training that enable a diverse student population to achieve its career goals. Programs are enhanced by developing and maintaining partnerships with business, industry, and the community. Faculty are dedicated to teaching, advising, and scholarship. Both faculty and staff work to serve the Institute and the community.

History

Lamar Institute of Technology traces its roots back to March 8, 1923, when the South Park School District in Beaumont authorized its superintendent to proceed with plans to open a “junior college of the first class.” On Sept. 17, 1923, South Park Junior College opened with 125 students and a faculty of 14. Located on the third floor of the South Park High School building, the college shared the library and athletic facilities with the high school. In 1932, separate facilities were provided, and the name of the institution was changed to Lamar College, to honor Mirabeau B. Lamar, second president of the Republic of Texas and the “Father of Education” in Texas.

On June 8, 1942, as a result of a public campaign, a new campus was purchased, and classes were held for the first time on the present-day campus in Beaumont, After World War II, the college grew to 1,079, and a bill to make Lamar a state-supported senior college was introduced in the House of Representatives. The legislature approved the Lamar bill (House Bill 52) on June 4, 1949, creating Lamar State College of Technology effective Sept. 1, 1951. Lamar was the first junior college in Texas to become a four-year, state-supported college. Uniquely, Lamar retained much of its traditional community college mission, particularly in vocational programs, while continuing to grow with strong programs in engineering, sciences, business, and education.

In 1962, a graduate school was established, offering master’s degrees in several fields. The Doctorate in Engineering was established in 1971. In the same year, House Bill 590 became law, changing the institution’s status to university. Lamar State College of Technology, with an enrollment of 10,874, officially became Lamar University on Aug. 23, 1971.

Vocational subjects were among the first courses offered by Lamar and played an important role in the development of Lamar. A Division of Vocations was established in 1946 and became the Lamar School of Vocations in 1955. In 1970, the name was changed to the School of Technical Arts, and in 1972, it became the College of Technical Arts. During 1971, the college began awarding Associate of Applied Science degrees in certain two-year programs.

In 1969, an extension center was opened in Orange, and in 1975, the long-standing private two-year Port Arthur College became Lamar University at Port Arthur. The Lamar University System was established by the 68th Session of the Texas Legislature with the passage of SB 620, which took effect in August 1983. On September 1, 1995, the Lamar University System was abolished, and the components became members of The Texas State University System.

The Texas Higher Education Coordinating Board recommended in 1990 that all two-year programs at Lamar University-Beaumont be combined into Lamar University Institute of Technology. The programs in the former College of Technical Arts, Allied Health, Office Technology, and Restaurant/Institutional Food Management were placed in the new institute.

On September 1, 1995, the Institute of Technology was established as an educational center of Lamar University and a member of The Texas State University System. The Texas Legislature changed the name of the institution to Lamar Institute of Technology in 1999.

Location

Lamar Institute of Technology, a member of The Texas State University System, and a state-supported institution, is located in Beaumont, Texas, one of the world’s largest petrochemical centers. Beaumont is a progressive city in the Sunbelt, offering private and public schools, churches, museums, shopping districts, and a wide range of leisure-time activities to serve the metropolis of 114,000. A Jefferson County entertainment complex, a civic center, convention center, a performing arts theater, a downtown dining and entertainment district, and coliseum will draw professional entertainers and a wide variety of business, social, and professional groups to the city. Beaumont is convenient to major recreation facilities of Southeast Texas, including the Gulf of Mexico, large lakes and the Big Thicket National Preserve.

Accreditation

Lamar Institute of Technology is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award degrees at the associate level. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call (404) 679-4500 for questions about the accreditation of Lamar Institute of Technology.

The Lamar Institute of Technology Dental Hygiene program is accredited by the American Dental Association Commission on Dental Accreditation. The Respiratory Therapy Program and the Diagnostic Medical Sonography Program are accredited by The Commission on Accreditation of Allied Health Education Programs . The Medical Radiologic Technology Program is accredited by The Joint Review Committee for Education in Radiologic Technology. The Commission on Accreditation for Health Informatics and Information Management accredits the Health Information Technology program.

On December 4, 2000, Southern Association of Colleges and Schools granted separate accreditation to Lamar Institute of Technology.

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