Program Manager, Gilead COMPASS Initiative® Faith Coordinating Center, School of Divinity
Job location: Winston Salem, NC
Employment Type: Full-time
Posted data: 2021-01-06
- Additional documentation must be added at the bottom of the third screen under the "My Experience."
- Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
- DO NOT complete the application without the required attachments as you will be unable to edit your application.
- Manages and administers the daily operations of the program.
- Manages the Center’s programs, program budget, including preparation of a mid-year and annual operating report
- Serves as primary point of administrative contact between the Center and various partners.
- Bolster access to the Center’s resources and assist partners in efforts to effectively execute and expand their efforts.
- Develops, implements, and coordinates a systematic approach to managing program initiatives, establishes realistic timetables to keep projects on schedule, and monitors progress of projects to ensure deadlines are met, reports are properly prepared, and follow-up is completed.
- Develops administrative procedures to handle various tasks related to the program.
- Manages all Human Resources processes and administrative operations, such as creating job requisitions in Workday, employee onboarding, and salary administration.
- Assist in training other administrative staff and graduate student workers.
- Provides assistance and support to program staff in problem solving, project planning, communications, and management.
- Researches and prepares complex models, charts, graphs, and forecasts.
- Composes memos, letters, and reports and creates forms according to specific needs and grant requirements.
- Assists with programming, communications, and/or research as appropriate.
- Ensures compliance with all university, federal, state, and local rules and policies.
- Performs other related administrative duties as needed.
Required Education, Knowledge, Skills, Abilities:
- Bachelor's degree, plus three to five years of experience in office management, budget management, and/or program management, or an equivalent combination of education and experience.
- Experience managing programs and preparing budgets, overseeing grants, and coordinating multiple projects simultaneously.
- Excellent organizational and administrative skills, with accuracy and attention to detail.
- Must be comfortable in a work environment that supports and seeks change, creativity, innovation, and continuous improvement in methods and processes.
- Strong written and verbal communication skills.
- Strong interpersonal skills.
- Experience with, and sensitivity to, diverse populations and the ability to build inclusive and equitable communities where differences are appreciated and engaged.
- Demonstrated ability to:
- Performing basic administrative tasks.
- Use discretion in managing confidential information, make administrative and procedural decisions, and formulate independent judgments.
- Efficiently and effectively solve problems.
- Exercise sound judgment in determining when to seek assistance from program leadership or colleagues.
- Take initiative, anticipate future needs, and work independently with minimal supervision.
- Develop and achieve short- and long-term goals.
- Collect, analyze, and communicate information for multiple projects and reports.
- Research and resolve office management problems and questions.
- Set priorities and manage time and resources.
- Positively influence colleagues and develop collaborative relationships with a wide range of people.
- Proficiency in MS Office (Word, Excel), Google forms, and/or other relevant software; ability to operate peripheral office equipment; proficiency in or willingness to learn Workday and Events Management System.
- Openness to feedback and a commitment to personal and professional growth.
- Ability to represent the Center and University in a professional manner.
- Ability to take direction, work independently, and work with others as part of a team.
- Ability to work in the evenings and on weekends at peak times.
- Ability to travel occasionally.
- Should be able to meet requirements of the University's automobile insurance.
Preferred Education, Knowledge, Skills, Abilities:
- Previous experience working in the HIV/AIDS nonprofit field.
- Familiarity with faith communities, including interfaith partners.
- Experience working in a higher education setting.
- Familiarity with Wake Forest University School of Divinity.
- Reports to the Executive Director.
- Responsible for own work.
- Budgetary responsibilities