Program Manager, Gilead COMPASS Initiative® Faith Coordinating Center, School of Divinity

Job description

Job location: Winston Salem, NC


Employment Type: Full-time
Posted data: 2021-01-06
Req: R0002975
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** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

Manages daily support operations and plans the most efficient procedures. Leads a team of professionals, provides strategic guidance, and ensures all support activities are carried on efficiently and effectively.

Job Description

Essential Functions:

  • Manages and administers the daily operations of the program.
  • Manages the Center’s programs, program budget, including preparation of a mid-year and annual operating report
  • Serves as primary point of administrative contact between the Center and various partners.
  • Bolster access to the Center’s resources and assist partners in efforts to effectively execute and expand their efforts.
  • Develops, implements, and coordinates a systematic approach to managing program initiatives, establishes realistic timetables to keep projects on schedule, and monitors progress of projects to ensure deadlines are met, reports are properly prepared, and follow-up is completed.
  • Develops administrative procedures to handle various tasks related to the program.
  • Manages all Human Resources processes and administrative operations, such as creating job requisitions in Workday, employee onboarding, and salary administration.
  • Assist in training other administrative staff and graduate student workers.
  • Provides assistance and support to program staff in problem solving, project planning, communications, and management.
  • Researches and prepares complex models, charts, graphs, and forecasts.
  • Composes memos, letters, and reports and creates forms according to specific needs and grant requirements.
  • Assists with programming, communications, and/or research as appropriate.
  • Ensures compliance with all university, federal, state, and local rules and policies.
  • Performs other related administrative duties as needed.

Required Education, Knowledge, Skills, Abilities:

  • Bachelor's degree, plus three to five years of experience in office management, budget management, and/or program management, or an equivalent combination of education and experience.
  • Experience managing programs and preparing budgets, overseeing grants, and coordinating multiple projects simultaneously.
  • Excellent organizational and administrative skills, with accuracy and attention to detail.
  • Must be comfortable in a work environment that supports and seeks change, creativity, innovation, and continuous improvement in methods and processes.
  • Strong written and verbal communication skills.
  • Strong interpersonal skills.
  • Experience with, and sensitivity to, diverse populations and the ability to build inclusive and equitable communities where differences are appreciated and engaged.
  • Demonstrated ability to:
    • Performing basic administrative tasks.
    • Use discretion in managing confidential information, make administrative and procedural decisions, and formulate independent judgments.
    • Efficiently and effectively solve problems.
    • Exercise sound judgment in determining when to seek assistance from program leadership or colleagues.
    • Take initiative, anticipate future needs, and work independently with minimal supervision.
    • Develop and achieve short- and long-term goals.
    • Collect, analyze, and communicate information for multiple projects and reports.
    • Research and resolve office management problems and questions.
    • Set priorities and manage time and resources.
    • Positively influence colleagues and develop collaborative relationships with a wide range of people.
  • Proficiency in MS Office (Word, Excel), Google forms, and/or other relevant software; ability to operate peripheral office equipment; proficiency in or willingness to learn Workday and Events Management System.
  • Openness to feedback and a commitment to personal and professional growth.
  • Ability to represent the Center and University in a professional manner.
  • Ability to take direction, work independently, and work with others as part of a team.
  • Ability to work in the evenings and on weekends at peak times.
  • Ability to travel occasionally.
  • Should be able to meet requirements of the University's automobile insurance.

Preferred Education, Knowledge, Skills, Abilities:

  • Previous experience working in the HIV/AIDS nonprofit field.
  • Familiarity with faith communities, including interfaith partners.
  • Experience working in a higher education setting.
  • Familiarity with Wake Forest University School of Divinity.

Accountabilities:

  • Reports to the Executive Director.
  • Responsible for own work.
  • Budgetary responsibilities

Additional Job Description

Time Type Requirement

Full timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

 

 

 

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Job No:
Posted: 1/7/2021
Application Due: 4/7/2021
Work Type: Full Time
Salary: