Grants & Contract Manager
Job location: Winston Salem, NC
Employment Type: Full-time
Posted data: 2021-01-06
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Job Title: Grants & Contract Manager
Reports to: Department Chair
Posting will remain up until position has been filled. Search Committee will begin reviewing applications on Jan 18, 2021.
The Grants and Contract Manager works independently and provides administrative and financial support to the Department Chair and research faculty; coordinates research staff and general administrative functions to include monitoring research program budgets and business affairs, managing research personnel matters, and interpreting policies and procedures. Provides both pre- and post-grant support for individual faculty and is knowledgeable and responsive to faculty regarding grant proposals, award budgets, and paperwork. Proactively reviews budgets and identifies issues or potential problems. Makes decisions regarding resource acquisition and allocation; applies analytical and problem solving techniques to business affairs including financial and human resource matters related to sponsored research.
- Manages all faculty grant, indirect, and start-up funds. Maintains and reconciles detailed budgets for accounts; advises and/or determines which expenditures are within budget guidelines; informs management of irregularities and proceeds with corrective action. Organizes and/or prepares departmental administrative and financial reports; analyzes, summarizes, and interprets information; recommends course of action.
- Facilitates proposal writers as they identify future grant opportunities. Aids in determining appropriate guidelines, and regulatory requirements. Works with faculty members to meet grant regulations and navigate requirements. Serves as department liaison to the Office of Research and Sponsored Projects, both for the department and individual faculty members.
- Provides ongoing analysis of existing accounting policies and procedures, recommends changes in business processes, and develops new systems to increase the overall effectiveness of departmental financial operations.
- Assists in compiling reports regarding study operations and progress for internal and external stakeholders, including faculty/staff, Research & Sponsored Programs, IRB, and/or study sponsors.
- Coordinates research personnel actions with Human Resources with regards to job postings, hiring, termination, and employee training. Coordinates graduate student appointments with the Graduate School Office. Maintains records documenting research employees’ salaries and other HR issues such as job postings and terminations. Serves as liaison to the HR department with regards to research personnel issues on behalf of the department.
- Understands process and implements appropriate action for summer salary payments and course buyouts.
- Coordinates time and effort reporting process.
- Oversees the system for receipt, processing and approval of invoices and expenditure requests through the department to Financial and Accounting Services, including University P-Card purchases.
- Prepares monthly operating financial reports for the sponsored program PIs and/or Department Chair, as appropriate; conducts forecasting and budget planning for year-end projections.
- Serves as liaison between department and the Procurement Department, Financial and Accounting Services, Human Resources and Financial Aid (with respect to student employment). Ensures the department follows policies and procedures as set forth by other WFU administrative departments.
- Oversees preparation of monthly journal entries for reallocating or correcting expenses and maintains documentation.
- Assists in gathering information for review and negotiation of maintenance contracts related to services provided to and for the equipment supported by sponsored program funds. Tracks and monitors maintenance coverage periods, contract dates, invoice due dates and amounts due.
- Provides research support for other College departments & programs on an as-needed basis.
- Assists with special projects and other duties as assigned to improve efficiency and increase productivity of all department members.
Required Education, Knowledge, Skills, Abilities:
- Bachelor’s Degree in Business Administration or related field plus three years progressively more responsible accounting/management experience, or an equivalent combination of education and experience.
- Knowledge of office and administrative practices and principles.
- Knowledge and skill in accounting and budgeting procedures and techniques.
- Knowledge and skill in financial reporting, comparisons, impacts, and/or projections.
- Proficiency in MS Word and MS Excel and relational databases.
- Knowledge of grant proposal submission and post-award maintenance processes.
- Well-developed planning, administrative, and project management skills; ability to establish goals, prioritize tasks, and mobilize resources in a time-critical environment.
- Strong interpersonal skill; excellent communication skill, both verbally and in writing, including proficiency in business and scientific writing. Ability to develop and nurture relationships with individuals/organizations having diverse professional expertise.
- Ability to proactively respond to grant budgeting issues and needs.
- Ability to solve problems and make decisions.
- Ability to analyze and interpret policy and procedural questions.
- Ability to handle multi-tasking, professional relationships under stressful conditions, and sensitive information in a confidential manner.
Preferred Education, Knowledge, Skills, Abilities:
- Experience with federal grants submission and processing.
- Experience with Banner.
- Experience with Workday.
- Responsible for own work.
- Budgetary responsibilities.
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce, and encourages qualified candidates across all group demographics to apply.Additional Job DescriptionTime Type RequirementFull timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.