Office Support Assistant IV

Job Title: Office Support Assistant IV
Location: St. Louis
Full/Part Time: Full-Time
Job ID: 35255
Hiring Department Admissions Responsibilities

• General Office Management
  • Manage office supply, promotional materials, and recruitment communication ordering and inventory management
  • Manage calendars and schedule appointment for the Director of Admissions and Associate Vice Chancellor of Strategic Enrollment Management
• Budget Management
  • Manage $2.7 million dollar Admissions budget in cooperation with Director of Admissions
  • Assist in overall budget management for the division of Enrollment Management
• Third Party Contract Management
  • Manage and execute all admissions contracts with various third party vendors under the direction of the Director of Admissions
  • Assist in the management and coordination of third party vendor contracts for Enrollment Management departments
• Work closely with the Enrollment Management Business Manager of all areas of fiscal responsibility
• One Card management
  • Reconciliation for one card purchases
  • One card expense tracking for Admissions
• Payment Card Industry Data Security Standards (PCI-DSS)
  • Responsible for compliance related to credit card payment of application fees
  • Refunds through touchnet/marketplace
• Manages recruitment travel arrangements and expenses
  • Manages recruitment travel arrangements for recruitment and admissions staff to better manage use of recruitment funds
  • Manage travel approvals for recruitment teams
• Payroll Management
  • Approve time for hourly staff in Admissions
  • Time off approval and tracking for Admissions
• Various other duties as assigned

Minimum QualificationsHigh school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary Preferred Qualifications
Bachelor's Degree. Office support experience at the higher education level. Budget experience. Knowledge of campus computer applications such as PeopleSoft as well as document imaging software (Perceptive Content). Minimum Salary$13.27/hr Application Deadline
January 19, 2021 Application Instructions

Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment. Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).

For questions about the application process, please call (314) 516-5805. If you are experiencing technical problems, please email [email protected].

Benefit Summary

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, vacation and sick time accrual, four personal days per year, tuition assistance for employees and their dependents, pension and employee and dependent life insurance. For more information about our benefits, please visit http://www.umsystem.edu/totalrewards/benefits.

UMSL is an equal access, equal opportunity, affirmative action employer that is fully committed to achieving a diverse faculty and staff. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, gender expression, age, genetic information, disability, or protected veteran status.

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To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version