School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

Program Coordinator

This position will be assigned to provide administrative support to the Chair and Vice Chairs of the Department of Dermatology, across the research, teaching, and clinical missions of the Department.

Work Performed

•Communications and scheduling for the Chair and Vice Chairs.

•Organize daily activities for Chair, including management of the Chair’s calendar, appointments and coordination with other complex schedules

•Serve as confidential liaison for Chair with other university offices, faculty, residents, staff and external contacts.

• Coordination of special events, meetings and recruitment coordination

•Schedule meetings, coordinate conferences & special events and survey potential locations for these events.

•Coordinate, organize & manage catering events including negotiating rates for lodging & meeting space for department receptions, parties, conferences & retreats.

•Coordinate and oversee potential faculty recruit visits.

•Provide administrative support for chair & vice chairs including letter drafts/correspondences

•Monitor and screen all correspondences for the Chair and Vice Chairs, based on complexity, sensitivity and significance of issues, edit and proofreading as needed

•Provide support for telephone protocol, message triaging

•Manage re-credentialing and promotions process for APT, serve as cross coverage with hiring/terminating APT assistant.

•Manage faculty database, generate reports for Chair and Vice Chairs;

•Coordinate annual faculty reviews and storage /reporting of documentation

•Cross train with Education Program Coordinator for coverage, work with EPC to maximize support from VAMC, reconcile and budget with coordinator and submit to Department Chief Department Officer for projections and budgets.

•Coordinate development activities with communications/development coordinator & Chair/ Vice Chairs, & Duke Development.

•Perform other duties as assigned

Preferred Skills

Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance.

Excellent reasoning and logic skills to identify the strengths and weaknesses of alternative solutions to problems.

Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.