Pre-Award Research Admin, Int

Job description

Job Title: Pre-Award Research Admin, Int
Location: Office of Sponsored Projects
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 605183
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Core Values One NAU side by side Student Centered | Integrity | Diversity | Service | Discovery | Excellence Northern Arizona University

Special Information

Due to the extensive training requirements on specific materials, it will be necessary for the selected candidate to work in-person during regular business hours on a daily basis for the required six month probationary period.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Job Description

Provides pre- and non-financial post-award research administrative services in the preparation and submission of proposals, negotiation and acceptance of awards, and administration of sponsored projects. Provides professional assistance by supporting research personnel in proposing, accepting, and administering sponsored research, service projects, and other creative activities funded by state, federal, industry and private sponsors.

Essential Position Responsibilities

  • Facilitates the University's involvement in projects and programs funded by external sponsors.
  • Advises on budget preparation and formatting of proposals to meet agency and University requirements and guidelines.
  • Reviews and submits final proposal documents to funding agencies for consideration, ensuring that the proposal is compiled and submitted in accordance with granting agency requirements.
  • Advises and acts as an intermediary in communications with sponsor representatives to clarify requirements for proposal submission and award terms and conditions.
  • Provides administrative oversight including negotiating the terms and conditions of awards and sub-awards; monitors awards for compliance with the University, state, federal, and sponsor requirements.
  • Provides training to faculty, staff and students in grantsmanship as well as in the use of grant administrative software.
  • Monitors developments in grants administration relative to current policies and procedures, and contributes to the development of institutional policies and procedures for pre- and non-financial post award sponsored projects administration.

Minimum Qualifications
  • Associate’s degree in relevant field.
  • 2-4 years experience in research administration
  • Equivalent combination of experience, training and education in research administration

Preferred Qualifications
  • Bachelor’s or master’s degree in related field.
  • 5+ years research administration experience in a university setting

Knowledge, Skills, & Abilities


  • Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.
  • Knowledge of federal, state, and/or community funding sources and mechanisms.
  • Knowledge of cloud-based grant management systems.
  • Knowledge of appropriate and allowable costs related to various funding sources.
  • Familiarity with programs and processes of primary granting agencies including federal and state agencies as well as corporate and private sponsors.
  • Knowledge of the university research environment.
  • Familiarity with federal and state regulatory and compliance issues affecting universities.


  • Proficiency in Microsoft Office Suite (Word, Excel, Teams).
  • Experience in proposal preparation and project management, including proposal and budget preparation in compliance with sponsor regulations and requirements.
  • Experience in negotiating contracts with federal and state agencies as well as commercial and private entities
  • Strong written communication and oral presentation skills.
  • Strong time management skills.
  • Analytical and problem-solving skills.
  • Proficiency with Cayuse 424/SP sponsored projects management software.


  • Works in a dynamic, collaborative and deadline-driven environment.
  • Communicates effectively.
  • Possesses strong problem solving, organizational, and analytical capabilities.
  • Ability to balance multiple priorities and work comfortably in a fast-paced, deadline-driven environment.
  • Establishes and maintains effective working relationships.
  • Promotes a diverse, inclusive environment.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting.

If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus and NAU-Fort Defiance as these campuses have on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.

If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Commensurate with experience.

**The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU.

NAU is a tobacco and smoke-free campus.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Application Deadline

January 20, 2021 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

General Information
To be considered, complete the online NAU application, and provide a cover letter and resume with 3-5 professional references.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.




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Job No:
Posted: 1/7/2021
Application Due: 4/7/2021
Work Type: Full Time