Activities & Programs Coordinator, Senior

Job description

Job Title: Activities & Programs Coordinator, Senior
Location: LEAP
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 605164
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Core Values One NAU side by side Student Centered | Integrity | Diversity | Service | Discovery | Excellence Northern Arizona University

Special Information
  • This position reports up through the division of Student Affairs. In Student Affairs at Northern Arizona University, we are fully vested in our core values of student-centered, diversity, inclusion, discovery, excellence, integrity, service, and health and wellness. We are seeking a candidate who can demonstrate direct work experience and a full understanding of these values.
  • Only complete applications will be considered and must include a resume, cover letter outlining interest in the position, how experience matches job requirements, and three professional references.
  • This position may work outside regular working hours, including mornings, nights & weekends.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Job Description

The Student Affairs division at NAU provides activities, events, programs, services, and experiences to engage students in university life and support them on their journey to graduation.

The Activities Coordinator is responsible for providing direction and support for the Lumberjack Activities Board, campus-wide activities, events, and programming and engagement strategies. The Activities Coordinator in Leadership, Engagement, Activities, and Peer Mentoring (LEAP) within the Student Affairs Division collaborates with institutional and external partners to support the LEAP mission of fostering and supporting leadership, exploration, and involvement opportunities to enhance growth and development through a student-centered approach. Duties and responsibilities will include, but are not limited to:

  • Contribute to a team-model to implement all LEAP initiatives.
  • Aide in the planning, developing, and administering of LEAP activities/events/programs including: The Lumberjack Experience; Family Weekend; Homecoming; Spring Welcome; Service Day; Lumberjacks Care; Engaging Speaker Series.
  • Initiate, plan, manage, coordinate, attend and participate in campus programs and activities.
  • Manage the development and mobilization of the Lumberjack Activity Board (LAB), including the implementation of program risk management strategies.
  • Work with LAB staff to maintain the LEAP event calendar.
  • Supervise LEAP volunteers and LAB staff at LEAP events.
  • Recruit, interview, hire, train and supervise LAB student employees.
  • Process, enter, and approve payroll for student staff.
  • Record, track and process all expenditures related to LEAP, student programming, and activities.
  • Ensure all LEAP events are adequately staffed in conjunction with the LAB Event Coordinator.
  • Collaborate with other University departments and programs to implement campus events and activities.
  • Plan, coordinate and implement activities/events/programs, and analyze data within the allotted budgets.
  • Purchase and track prizes issued as part of student activity per NAU compliance policies.
  • Serve on multiple collaborative planning committees involving students, faculty, and/or staff to support and promote university-wide efforts.
  • Initiate, plan, coordinate and implement student engagement activities/events/programs in partnership with academic departments, including culturally focused programming.
  • Initiate, develop and enhance collaborative relationships within NAU.
  • Fully utilize social media platforms to market and promote events and activities, create invitations, posters and fliers, web-content and other materials needed to promote events in coordination with the NAU Marketing Social Media guidelines.
  • Monitor participation, answer inquiries, track student engagement, serve as the point of contact in assisting with available opportunities for participation.
  • Establish and maintain working relationships with students, staff, faculty, and university partners.
  • Assist in recruiting, training, and overseeing the activities of student leaders, volunteers, and organization advisors.
  • Aide in the maintenance of the LEAP website.
  • Attend Discover NAU’s, Jacks Live, Orientations, and other campus community outreach sessions as a LEAP representative.
  • Work closely with NAU Contracts and Purchasing Services on contracting and insurance.

Minimum Qualifications
  • Bachelor's Degree in a field appropriate to the area of assignment AND three years of related experience; OR,
  • Any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

Preferred Qualifications
  • Master's Degree in Higher Education or related field.
  • Demonstrated knowledge of significant trends and issues affecting historically underrepresented and marginalized student communities, Student Development Theory, Identity Theory, and Cultural Identity Theory.
  • Experience working with the cultural needs of university students from diverse cultural backgrounds, planning targeted student retention initiatives.
  • Experience working with internal and external vendors/partners to execute events and projects.
  • Experience promoting events.
  • Experience in leadership.
  • Experience in assessment and data management systems such as PeopleSoft and Dashboards to make data-driven decisions.
  • Ability to facilitate effective presentations in a variety of modalities, including digital spaces.
  • Evidence of effective verbal and written communication skills.

Knowledge, Skills, & Abilities
  • Proven record of developing and sustaining productive, collegial relationships with students and colleagues.
  • Excellent organizational and training skills.
  • Demonstrated ability to teach, program, or present at campus-based activities, programs, and events.
  • Able to be impartial and utilize judgment, diplomacy, and equity while working with a diverse student population.
  • Effective interpersonal skills, including the ability to work with diverse students, staff, faculty, and other entities.
  • Advanced ability to establish and maintain effective student relationships.
  • Awareness and commitment to NAU's EEO/Affirmative Action Plan and Safe Working and Learning Environment goals.
  • Strong ability to analyze difficult problems and make well-reasoned, sound decisions.
  • Ability to work both in an independent and self-directed manner and as a member of a team.
  • Able to work under pressure and provide proactive solutions to problems and challenges.
  • Knowledge of and ability to communicate university policies and procedures.
  • Sound organizational and administrative skills, including accurate data entry, documentation of student meetings, and organization of work schedule.
  • Computer and technology literate and able to use Microsoft Office applications, PeopleSoft, and other university information technology.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting.

If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus and NAU-Fort Defiance as these campuses have on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.

If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


The budgeted salary amount is $46,000 - $48,000.

Commensurate with experience.

**The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU.

NAU is a tobacco and smoke-free campus.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Application Deadline

January 19, 2021 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.




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Job No:
Posted: 1/7/2021
Application Due: 1/21/2021
Work Type: Full Time