Business Administrator, Museum

Job description

Job location: University Museum

Employment Type: Full-time
Posted data: 2021-01-06
Req: JR00027531
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Business Administrator, Museum

Job Profile Title

Business Administrator B

Job Description Summary

Open to all, the Museum is home to remarkable objects and powerful stories that emerge from its extraordinary expeditions across the world. Discover the cultures of Africa, Asia, the Americas, and the Mediterranean, from the very first cities of the Middle East to the kings of ancient Egypt; from prehistoric Mexico to the lives of Native American communities today. Experience the mystery of the ancient past, gain an understanding of our shared humanity, and find your own place in the arc of human history.

Job Description

Reporting to the Director of Finance, the person in this position will be responsible for administering the daily financial and administrative operations of the Business Office, to include managing gifts and endowments and related activities, purchasing, accounts payable, payroll, travel, and personnel activities. Coordinates the activities of assigned staff to ensure effective office procedures and efficient work flow. Duties are performed in conformance with detailed policies and procedures. The Business Administrator B will supervise two staff members in the Business Office.


- Manages all Museum gift and endowment funds and their allocations, including monitoring, budgeting, reporting, and reallocating funds as necessary.
- Administers and coordinates the daily financial and administrative operation of the Business Office to ensure effective office procedures and efficient work flow.
- Oversight of payroll, purchasing requests, and travel approvals.

- Reviews, analyzes, summarizes, and interprets financial data. Monitors and prepares financial reports for the department.
- Prepares and approves financial forms for the department. Ensures proper documentation is maintained for all transactions including expense reimbursements, purchase orders, journal entries, etc.
- Acts as a liaison for the Museum with other University offices and represents the Museum at meetings, on task forces, etc. Responds to staff, faculty, and student inquiries.

- Performs additional duties as assigned.

A Bachelor's degree, preferably in accounting or business, and at least 2-3 years of progressively responsible financial experience, or an equivalent combination of education and experience is required. Solid organizational and fiscal management skills are desired, including budgeting and strong problem-solving skills. Excellent verbal and written communication skills are required and prior supervisory experience is preferred. Results oriented; must be able to work effectively both independently and as part of a team. Strong skills in Microsoft Office required. Experience working with the University's financial systems and knowledge of University accounting policies and procedures is preferred. Strong customer service skills required. Background check required.

Working Conditions/ Physical Effort
Office, library, computer room

Typically sitting at a desk or table

Additional Requirements

Please upload a cover letter with resume

University Benefits:

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect your and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

To learn more, please visit:

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

University Museum

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




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Job No:
Posted: 1/7/2021
Application Due: 4/7/2021
Work Type: Full Time