Accounts Payable Accountant

Job description

Job Title:

Accounts Payable Accountant

Job Summary:

The purpose of this position is to ensure that all invoices approved for payment are paid in a timely manner.

Essential Duties and Responsibilities:

•Maintains a due date file for all direct payment requests and invoices related to purchase orders which are ready for payment.
•Runs a daily system generated cash requirements report to determine that all documentation is present for items ready to be paid.
•Reschedules payment date in Banner for all items which are not yet ready for payment.
•Prints checks after assuring that proper numerical sequencing of checks has been maintained.
•Matches printed checks to supporting documentation.
•Prints system generated reports, including check register.
•Prepares checks approved for distribution, and transmits paid information to the bank;
•Maintains the vendor files for College employees and consultants;
•Assists in entering purchase orders and direct payments as needed;
•Maintains the check inventory;
•Serves as backup to Accounts Payable Analyst.
•Maintains, along with Accounts Payable Analyst, the paid invoices files and other Accounts Payable office files.
•Researches questions which arise around the payment of invoices.
•Participates in the fall and spring semester registration process.
•Provides supporting documentation for annual audit requirements.

Required Qualifications:

Bachelor’s degree preferred. High school diploma and a minimum of five years of directly related experience or an equivalent combination of education and experience are required.
Strong analytical skills are required and the incumbent must be able to work under stress. Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. Excellent customer service, written and oral communication skills, and the ability a work with a diverse group of people are essential. Three years of computer experience is a must with Banner experience preferred.
Excellent oral communication skills are required when presenting information and responding to questions from employees and vendors in one-on-one or group situations. Incumbent must be able to write business correspondence, memos, letters, and e-mails. Also, must be able to read, analyze, and interpret accounting documents and policies. Good proofreading skills are essential.
To perform this job successfully, an individual must have basic skills using Microsoft Office Suite (Word, Excel, and PowerPoint). The incumbent may produce correspondence, e-mails, spreadsheets, and will use Lotus Notes, Banner Financial Module, and Internet navigation.



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EEO Statement:

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.




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Job No:
Posted: 1/7/2021
Application Due: 1/20/2021
Work Type: Full Time