COSS County Administrative Assistant

Job description

Posting Number:


Position Number:


Position Type:

NC Cooperative Extension

Job City & State:

Manteo, NC

Department :

Dare County

Working Title:

COSS County Administrative Assistant


12 Month Recurring

Job Type:

Full-Time - Permanent



Essential Job Duties:

The County Administrative Assistant is a member of the staff of North
Carolina Cooperative Extension (NCCE). The County Administrative Assistant’s primary responsibility is to provide support to the County Extension Director and other staff as assigned. The County Administrative Assistant cooperates with colleagues in the NCCE and county leaders in performing assigned responsibilities. The performance of assigned responsibility is governed by the philosophy, objectives, policies, and procedures of the NCCE.

The primary responsibility of this position is to assist the County Extension Director in performing administrative secretarial functions for the Dare County Extension Center. This position is responsible for budget related activities including purchasing, invoice processing, bookkeeping of multiple accounts and grants, confidential personnel records maintenance, and NCCE and Dare County mandated reports. Must maintain a high level of trust, confidentiality, and a positive, professional attitude supportive of team building. This position will also be responsible for supporting individual Extension Agent programs as assigned. The County Extension Administrative Assistant will also answer phones, greet visitors to the office, respond to general information inquiries, assist Extension Volunteer Groups and carry out other general office duties as assigned.

Other Work/Responsibilities:


Number of Permanent Employees this Position Supervises:


Identify if the Position is Mandatory / Essential / Key:

Not Applicable

Work Schedule:

Monday - Friday 8:30-5, (occasional evenings, weekends as requested)

Minimum Experience/Education:

Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

Department Required Skills:

An extensive knowledge of computer applications is required including Word,
and Excel, and must have a willingness to learn new relevant software programs as they become essential.

Must be highly motivated and have strong organizational skills and the ability to multitask.

The County Administrative Assistant should possess strong written and oral communication skills.

The County Administrative Assistant must be understanding of and able to maintain confidentiality, especially as it relates to personnel issues.

Preferred Years Experience, Skills, Training, Education:

High School graduate with office experience. Must have effective time management skills, be able to prioritize tasks, and have proficient writing and oral skills. Budget and Accounting process skills, customer service skills and to be able to interface with other agencies. Human resource skills to assist with interview, hire and training processes. Notary Public helpful.

Required License or Certification:

Valid driver’s license and reliable, personal transportation required. In order to operate a state vehicle, a valid NC driver’s license is required within 60 days of hire and must be maintained.

Valid NC Driver's License required?:


Commercial Driver's License Required?:


Physical Required?:


List any other medical/drug tests required:


Anticipated Hiring Range:

$31,200 - $42,422

Internal Transfer Only:


Job Open Date:


Quick Link:


NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.




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Job No:
Posted: 1/7/2021
Application Due: 4/7/2021
Work Type: Full Time