Sponsored Projects Administrator, Proposal Services

Tucson, AZ
Jan 06, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Number:



Spon Projs & Contrg Svcs

Department Website Link:



Main Campus


Tucson, AZ USA

Position Highlights:

The University of Arizona has an excellent opportunity in their Sponsored Projects & Contracting Services department for a motivated individual to begin a career in the field of university research administration. As a Sponsored Projects Administrator assigned to Proposal Services, the incumbent will be centrally positioned where University of Arizona authority resides for submission of proposals to funding agencies for support of University research, education and outreach. This position works with faculty and staff from across the University to review and submit proposals to varied external funders in areas such as space science, biomedical research, and environmental studies. To excel in this position, you must have a customer-service attitude, be skilled at managing multiple priorities in a fast-paced environment and have an aptitude for learning to use a variety of IT systems to manage, analyze, and transfer information.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities:


    Review and analyze external funding proposals and budgets for allowability, completeness and compliance within the framework of applicable guidelinesPrioritize and coordinate shared workload to meet work unit operation deadlinesObtain signature authority for submission of proposals on behalf of the University upon completion of accelerated trainingProvide expert advice and support to faculty and staff with sponsored contract and grant issues, interpreting federal, state, sponsor and University regulations, policies and proceduresUse multiple online systems for proposal and award managementAdvise and assist with preparation of proposal applications and budgets
    Advise University faculty and business staff on University proposal routing and sponsor submission procedures Additional duties may be assigned

Knowledge, Skills & Abilities:

    Strong knowledge of PC applications, including spreadsheets, word processing, internet file upload, PDF forms, and e-mail
    Interpersonal skills, including excellent written and oral communicationStrong organizational and analytical skillsKnowledge of laws and regulations pertaining to proposal, grants, and contracts administrationKnowledge of accounting and budgetary principles, practices and proceduresEffectiveness in working under deadlines and heavy workloadsFlexibility to handle multiple different tasks on a daily basisHigh level of self-motivation and initiative

Minimum Qualifications:

  • Bachelor's degree or equivalent advanced learning attained through experience required
  • Up to 1 year of relevant work experience required

Preferred Qualifications:

  • Bachelor's degree in Administration, Accounting or related field
  • Experience with UA Financial Systems and UA Research Systems
  • Some experience preparing proposals and budgets
  • Experience preparing proposals in Grants.gov, Research.gov, and other online application environments
  • Experience in contract/grant management



Full Time/Part Time:

Full Time

Number of Hours Worked per Week:


Job FTE:


Work Calendar:


Job Category:


Benefits Eligible:

Yes - Full Benefits

Rate of Pay:


Compensation Type:

salary at 1.0 full-time equivalency (FTE)



Career Stream and Level:


Job Family:

Grant & Contract Admin

Job Function:


Type of criminal background check required::

Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies:


Target Hire Date:

Expected End Date:

Contact Information for Candidates:

Rachel Rice
[email protected]

Open Date:


Open Until Filled:


Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant:

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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