Sponsored Projects Administrator

Tucson, AZ
Jan 06, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Number:



Spon Projs & Contrg Svcs

Department Website Link:



Main Campus


Tucson, AZ USA

Position Highlights:

The University of Arizona has an excellent career opportunity in the Sponsored Projects & Contracting Services division for a motivated individual in the field of grant and contract administration. As a Sponsored Projects Administrator assigned to Postaward Services, you will be part of a team responsible for the financial stewardship of externally awarded grants and contracts. Responsibilities include the review of award documents for the purpose of capturing data to support project management and institutional reporting, preparation of invoices and financial reports, aged accounts receivable, cash management, account closeout and interaction with sponsoring agencies and university personnel.

The successful candidate will exemplify our team values of integrity, collaboration and reliability. The individual will be part of a team that actively takes objective and innovative approaches in seeking appropriate outcomes in grant and contract management, while being mindful of compliance requirements. The individual will work collectively with faculty, staff and external representatives to build dynamic relationships in order to deliver accurate and consistent services in a timely and dependable manner. The individual will also possess analytical skills that can be coupled with a technical aptitude for using technology systems to manage, evaluate and transfer information.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!</em>

The University of Arizona has been recognizedfor our innovative work-life programs. For more information about working atthe University of Arizona and relocation services, please click here.

Duties & Responsibilities:

  • Manage an assigned portfolio of grants, contracts and other funding sources in accordance with sponsor, university and governmental policies and regulations
  • Review and analyze external funding documents for acceptance approvals, completeness, and compliance with University procedures
  • Create and maintain award data in the University research and financial administration system. This includes identifying terms and conditions such as period of performance, budget authorization, invoicing, reporting, carryover, closeout requirements and budget/expense restrictions
  • Use multiple online systems for award acceptance and management
  • Advise University faculty and staff on grant and contract administration issues, such as award status and interpretation of relevant policies and procedures
  • Review, monitor and approve expenditures to ensure alignment with budget and scope of work
  • Foster an atmosphere of compliance with generally accepted accounting principles, University policies and sponsor policies
  • Prepare invoices, financial reports, invention reports and other administrative reports using University systems and other resources
  • Provide cash management and aged account receivable services
  • Closeout awards in the financial and research systems according to sponsor and University requirements
  • Participate in meetings and training sessions to share grant and contract topics
  • Additional duties may be assigned.
Knowledge, Skills & Abilities:
  • Knowledge of laws and regulations pertaining to proposal, grants and contracts administration
  • Knowledge of accounting and budgetary theories, principles and practices
  • Ability to communicate effectively verbally and in writing
  • Organization and time management skills
  • Ability to learn new systems and adapt to changes
  • Capacity to learn and work independently, including in a telework environment from home
  • Attention to detail and follow-through

Minimum Qualifications:

  • Bachelor's degree or equivalent advanced learning attained through experience required
  • Up to 1 year of relevant work experience required

Preferred Qualifications:

  • Experience preparing reconciliations and analyzing transactions and data
  • Experience with UA or other university financial, research and database reporting systems
  • Proficient experience with computer systems; particularly Microsoft Excel, Outlook, Adobe PDF



Full Time/Part Time:

Full Time

Number of Hours Worked per Week:


Job FTE:


Work Calendar:


Job Category:


Benefits Eligible:

Yes - Full Benefits

Rate of Pay:


Compensation Type:

salary at 1.0 full-time equivalency (FTE)



Career Stream and Level:


Job Family:

Grant & Contract Admin

Job Function:


Type of criminal background check required::

Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies:


Target Hire Date:

Expected End Date:

Contact Information for Candidates:

Marcel Villalobos
[email protected]

Open Date:


Open Until Filled:


Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant:

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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