Administrative Asst III

Job description

Posting Number:


Posting/Functional Title:

Administrative Assistant III

University Pay Plan Title:

Administrative Asst III


San Marcos


Chemistry and Biochemistry

Recruitment Type:

Open to All

Job Type:


Monthly Salary:

$2,600 - $3,000

Job Category :


Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

Experience working in a professional office environment or equivalent providing administrative support
Experience in a customer service role or applicable service-oriented position. Ability to listen, interpret and process information and respond with solutions.
Experience with processing confidential information.
Experience following written and oral job instructions.
Demonstrate ability to pay attention to accuracy and detail.
Ability to learn software and processes quickly.
Highly organized and able to maintain a high level of productivity and quality in a fast-paced, deadline-driven environment.
Ability to prioritize work projects and meet deadlines with minimal supervision.
Ability to work effectively and independently with all levels of staff, faculty, and student management.
Must be adept with a PC and skilled in the use of Microsoft Office software including Excel, Word and Outlook.
Strong interpersonal and problem-solving skills.

Preferred Qualifications:

Experience working in a college or university environment
Experience with scheduling of appointments or events
Experience working in Academic Affairs
The ability to understand and explain university policies and procedures
Experience working with diverse populations
Experience with data base software (SAP, Banner, CLSS, EMS, AIM, GATO, TRACS/Canvas)
Three-years full-time experience working in a professional office environment or equivalent providing administrative support

Job Description:

Responsible for providing administrative and general clerical support to either program chairs, department chairs, deans, or directors.

Job Duties:

High level assistance to Chair and Associate Chair
Assist faculty, staff and students
Assist with class schedule audits and changes
Work effectively with university functional units as needed that include faculty records, Dean’s office, facilities and other units
Serve as liaison between instructors and the Testing Center
Assist Scholarship committee
Maintain department website and social media
Assist students with registration and course issues
Supervise office student workers
Office management
Evaluation coordination
Process travel for faculty and students
Coordinate seminar series
Process work requests
Maintain office supplies inventory
Oversee office and exam security
Serve as textbook coordinator

Additional Information to Applicants:

Minimum 3 years full-time experience working in a professional office environment or equivalent providing administrative support
You will be required to electronically attach:
1. Resume
2. Cover Letter
3. List of References
4. Chart addressing how you meet the required and preferred qualifications of the job

Job Open Date:


Job Close Date (posting closes at midnight):


Open Until Filled:


Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:


Normal Work Hours End:


Posting Notices:

You will be required to electronically attach a resume, cover letter, and chart to your application. , YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A LIST OF REFERENCES.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE.

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State? :

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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Job No:
Posted: 1/6/2021
Application Due: 1/18/2021
Work Type: Full Time