Project Coordinator

Job description

Project Coordinator

Date Posted: 01/04/2021
Req ID: 1758
Faculty/Division: OISE
Department: Dept. of Appld Psychology & Human Devt.
Campus: St. George (Downtown Toronto)


About us:

OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and education research. As one of the largest and most research-intensive faculties of education in North America, OISE is an integral part of the University of Toronto - Canada’s most dynamic and comprehensive institution of higher learning.

OISE is committed to enhancing the social, economic, political and cultural well-being of individuals and communities locally, nationally and globally through leadership in teaching, research and advocacy. A unique place to work, learn and grow, OISE addresses current and emerging challenges with the scale, academic excellence and collaborativeenergy that few institutions in the world can claim.

Your opportunity:

Under the direction of the Principal Investigator (PI), the Project Coordinator will support the activities of the research project.

The incumbent will be responsible for supporting the activities of the research project, and the PI by coordinating day-to-day operations, overseeing record-keeping, and facilitating communication between team members. The incumbent will also be responsible for tracking milestones and timelines throughout the life cycle of the project and formatting project materials; assisting with all aspects of the research project including conducting reviews of relevant software and services offered by survey firms and other firms offering services relevant to the research project; literature reviews; writing of grant proposals; assistance with presentations and publications as needed and requested by the Principal Investigator. Additionally, they will also be responsible for administering and tracking documents; coordinating meetings and events; and maintaining websites and social media accounts including primary responsibility for maintaining and updating project management tools.

This position will also be responsible for assisting with the supervising, training, record-keeping and coordination of all casual and work-study staff including research assistants and graduate research assistants working on the research project; and assisting with ethical review protocols and reports to funding agencies.

This is a 6-month grant funded term position with the possibility of renewal.

Your responsibilities will include:

  • Liaising with agencies, collaborators, industry sponsors, faculty and other stakeholders regarding funding applications
  • Tracking and collecting information on project progress
  • Coordinating meeting schedules, agendas, materials, action and follow-up items
  • Maintaining information on digital platforms
  • DeterminingĂ‚ logistical details and activities for events and/or programming
  • Disseminating information regarding policies and guidelines to research staff

+Essential Qualifications:

  • Bachelor's Degree or acceptable combination of equivalent experience.
  • Minimum two years' recent and relevant experience in a research coordination support role, preferably in an academic environment.
  • Experience coordinating meeting schedules, agendas, materials, action and follow-up items.
  • Experience directing the activities of casuals and work-study students on research projects.
  • Experience supporting grant implementation, research dissemination, and research project task scheduling.
  • Determining logistical details and organizing activities for events and/or programming including workshops, seminars, and small conferences.
  • Experience preparing high quality written materials for research presentations including designing graphics.
  • Experience with financial record keeping, processing expenses and reviewing invoices.
  • Experience with maintaining databases and generating reports.
  • Experience with updating websites and social media accounts.
  • Experience drafting and editing content for print and/or online communications channels preferably in research setting.
  • Demonstrated advanced MS 365 Suite of Software skills required.
  • Intermediate skills with content management system such as MS Teams and web-based applications, including the maintenance and updating of websites.
  • Excellent written and oral communication skills; excellent interpersonal, problem-solving and organizational skills; and strong analytical skills.
  • Ability to multi-task, set priorities and meet tight deadlines; professionalism, tact, sensitivity and diplomacy in interactions with internal and external stakeholders.
  • Flexibility and demonstrated initiative; high level of accuracy and attention to detail.
  • Proven ability to work independently as well as in a team environment.
  • Knowledge and experience working with ethical review protocols.

To be successful in this role you will be:

  • Approachable
  • Organized
  • Problem solver
  • Resourceful
  • Tactful

Closing Date: 01/12/2021,11:59PM EDT
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 07 -- $51,656 with an annual step progression to a maximum of $66,061. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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Job No:
Posted: 1/5/2021
Application Due: 1/15/2021
Work Type: Full Time