Faculty Support Services Assistant

Job description

Faculty Support Services Assistant

Date Posted: 01/04/2021
Req ID: 1931
Faculty/Division: Faculty of Arts & Science
Department: Dept of Computer Science
Campus: St. George (Downtown Toronto)


About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including two Turing Awards, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the most highly cited in computer science.

Your opportunity:

Under the general direction of the Financial Officer and the daily direction of the academic research group supervisor, the Faculty Support Services Assistant provides grant management and support for group research and teaching activities to an assigned group of researchers.

Your responsibilities will include:

  • Monitoring department budget to ensure expenditures remain within budgeted allocations
  • Administering accounts for restricted funds
  • Generating standard financial reports
  • Tracking the financial status of accounts
  • Processing expense reimbursements
  • Acting as the first point of contact for general enquiries
  • Coordinating the schedule for program and event calendars
  • Scheduling travel plans and requesting appropriate accommodations

Essential Qualifications:

  • Advanced College Diploma (3 years) in Finance or Business Administration or acceptable equivalent combination of education and experience
  • Minimum three years' recent and relevant experience experience in providing financial administration of restricted funds (research grants and start-up funds etc.) and providing administrative support for group research and teaching activities, preferably in the area of Computer Science in a university environment
  • Experience with preparing and processing research expenses/expense reimbursements
  • Experience with monitoring and reconciling financial accounts
  • Experience with monitoring departmental budget
  • Experience with statistical reporting and analysis
  • Solid experience in FIS, HRIS, RIS, Usource or equivalent systems
  • Experience in organizing logistics of events in a professional setting
  • Experience in arranging plans in a professional setting
  • Strong knowledge in accounting principles
  • Strong knowledge of the rules and procedures in the university setting, including Guide to Financial Management
  • Knowledge of Computer Science related research grants and funds
  • High developed computer skills in MS Office
  • Strong organizational, time management and multi-tasking skills
  • Excellent verbal and oral communication skills with the ability to communicate complex policies to clients
  • Strong interpersonal and customer services skills
  • Detail oriented and demonstrated accuracy with numbers

Assets (Nonessential):

  • Experience in technical typing using LateX/Unix and in Web page design an asset

To be successful in this role youwill be:

  • Communicator
  • Cooperative
  • Diplomatic
  • Multi-tasker
  • Organized
  • Team player

Closing Date: 01/12/2021, 11:59PM EDT
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $61,846 with an annual step progression to a maximum of $79,088. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Ann Yang

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Job Segment: Equity, Academic, Administrative Assistant, HR, Finance, Education, Administrative, Research, Human Resources




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Job No:
Posted: 1/5/2021
Application Due: 1/15/2021
Work Type: Full Time