TEMP-Admin Clerical Cust Svc
Job Title: TEMP-Admin Clerical Cust Svc
Location: Atlanta, Georgia
Full/Part Time: Full-Time
Job ID: 222879
Provide office support services within a campus unit to include organizing and preparing correspondence, reports and other documentation; scheduling meetings and events; file maintenance, and related administrative activities; and assisting customers with their service needs. Specific duties will be determined based on assignment and unit needs. This position will interact on a consistent basis with: unit management and staff, vendors and office visitorsThis position typically will advise and counsel: NA This position will supervise: NAJob Summary
Provide specialized administrative services within a campus unit to include organizing and preparing correspondence, reports and other documentation; event management; records management, and related administrative activities. Typically provides work guidance to lower lever administrative personal with the unit.Job Summary
The Receptionist is responsible for greeting clients and visitors to our office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail.Responsibilities
Job Duty 1 -
Compose routine correspondence; prepare and route correspondence, reports and other documentation.
Job Duty 10 -
Perform other duties as assigned
Job Duty 2 -
Compile and organize data for use in reports.
Job Duty 3 -
Schedule and make arrangements for meetings and other events.
Job Duty 4 -
Make travel arrangements for unit staff management and staff as directed.
Job Duty 5 -
Maintain office supplies inventory.
Job Duty 6 -
Maintain filing system.
Job Duty 7 -
Receive and refer phone calls; greet and direct office visitors.
Job Duty 8 -
Gather pertinent information regarding customer service needs.
Job Duty 9 -
Respond to customer questions or concerns.
TEMP-Admin Clerical Cust Svc
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office.
- Answer, screen and forward incoming phone calls.
- Ensure reception area is tidy and presentable.
- Provide basic and accurate information in-person and via phone/email.
- Receive, sort and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor cameras, visitor log, etc.)
- Compile, organize, and analyze data for use in reports
- Plan meetings and other events to include scheduling, reservations of conference rooms, arrangements, etc.
- Order and maintain office supplies inventory
- Develop and maintain databases and records management systems.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
- Perform other related duties as assigned
High school diploma, GED Certificate or Vocational School Diploma
Other Required Qualifications
Ability to work outside of typical business hours as needed, potentially including but not limited to evenings, weekends, and holidays.
Up to two years of job related experience
This job requires skills in general office administration to include document preparation and processing, records management, event planning and organization, spoken/written communications and interpersonal skills, and the ability to multi-task. Skill in basic office related computer applications is required.
To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist is also helpful.Equal Employment Opportunity
Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.