Executive Assistant to the President

Job description

Executive Assistant to the President

FLCC is committed to diversity, equity and inclusion, and strives to provide an environment that embodies these principles. We strive to attract talented personnel from diverse backgrounds and traditions, particularly of race and ethnicity, gender, gender identity, sexual orientation, nationality, culture, religion, worldview and physical and mental abilities. As such, applicants from historically under-represented groups are highly encouraged to apply.

The Executive Assistant to the President provides high-level support to the College President and serves as Assistant Secretary to the Board of Trustees. The Executive Assistant manages the day-to-day operations of the president's office and is responsible for budgetary and purchasing matters for the College President and Board of Trustees. The Executive Assistant is the primary point of contact for administrators, faculty, staff, students, guests and community members who request meetings or discussions with the College President and Board of Trustees. The Executive Assistant mirrors the President's transparent appreciation for the mission of the College and the connection to the community.

1. Qualifications:

A. Educational Background: Minimum of a Bachelor’s Degree required.

B. Experience: A minimum of five years of progressively responsible experience in administration required, preferably in a higher education setting. Experience as an Executive Assistant to a Chief Executive Officer in a non-profit or governmental organization preferred. Experience as a Board Secretary or Board Recorder preferred

C. Special Skills:
1. Excellent oral and written communication skills and the ability to handle high pressure
2. Strong administrative and interpersonal skills to deal effectively with complex management
problems and communicate with employees and community members at all levels
3. Excellent organizational, budgetary and office management skills
4. Ability to work independently and balance competing priorities, complex situations
and tight deadlines
5. Excellent judgement, discretion, initiative and ability to maintain strict confidentiality
and high ethical standards
6. Ability and desire to conduct all transactions with the College community through the lens
of inclusion, being aware of diverse cultures and ensuring all people are treated equitably.
7. Knowledge and understanding of Board meetings, agendas, resolutions and minutes
8. Thorough command of office equipment and computer software, especially MS Office Suite, and ability to learn systems as needed

2. Essential Functions:

1. Manages the day-to-day operations of the president's office including problem solving and decision making.
2. Reads and analyzes documents to determine their significance; develops systems to organize and maintain all official records.
3. Serves as Assistant Secretary for the Board of Trustees by handling all materials, including those of a highly confidential nature. Prepares agenda, coordinates resolutions, and other action documents, records the minutes and maintains permanent records of the minutes and other related material.
4. Schedules all meetings, conferences, retreats and events for the College President and Board of Trustees; coordinates related logistics; prepares agendas.
5. Coordinates travel arrangements, prepares itineraries; prepares, compiles and maintains travel vouchers and records; submits vouchers for reimbursement of expenses for the College President and Board of Trustees.
6. Assists in the preparation and maintenance of the operating budgets for the President's Office and Board of Trustees;
7. Coordinates Cabinet meetings, committees, councils and special task forces as assigned by the College President.
8. Prepares confidential and sensitive documents. Assists with the preparation of the President's evaluations of all College Officers.
9. Relays information, instructions and assignments to College Officers as directed by the President.
10. Communicates with administrators, faculty, students, mid-level management, non-unit staff, and college visitors to provide requested information and answers to questions.
11. Point person for SUNY Administration, representatives from other higher education institutions, elected officials, members of the Ontario County Board of Supervisors, parents, students, community leaders and the general public. Reviews and responds, or disseminates appropriately any reports, announcements or communications.
12. Maintains reservations for the Carpenter Board Room or refers to other locations when necessary for both internal and external groups.
13. Collaborates with other SUNY president's offices to improve efficiencies and to determine and implement best practices.
14. Stays current with job knowledge by participating in educational opportunities and being an active member in Professional Associations such as: Association of Governing Boards - Board Professionals, National Association of Administrative Professionals, and Community College Presidents' Assistants Organization.
15. Performs additional functions and special projects as requested by the Board Chair and College President.

The starting salary is $53,151 and commensurate with experience.

Application Instructions:

Applicants interested in applying MUST submit the following documents via online:

  1. Resume/Cv
  2. Cover letter

For full consideration apply by 1/29/2021
Applications will only be accepted online.

Finger Lakes Community College does not discriminate against any employee, applicant for employment, student or applicant for admission based on an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identification, gender expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, veteran status, domestic violence victim status, criminal conviction or any other category protected by law. The College adheres to all federal and state civil rights laws prohibiting discrimination in public institutions of higher education.





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 12/31/2020
Application Due: 1/29/2021
Work Type: Full Time