Job description

Staff Assistant’s Responsibilities

President’s office: (70)
• Assists EA with President at Duke Email Box; sends emails from President
• Answers main phone line
• Handles all vendors - coffee, shred it, water, office supplies, stationary, etc.
• Cross trains and covers for Administrative Assistant when she is absent
• Incoming mail: Retrieves all mail and packages, scans them in and routs appropriately
• Outgoing mail: Adds signatures to letters; Mails hard copy letters
• Electronic filing
• Handles check deposits
• Duties as needed (running misc. errands)
• Assist with generating social media ideas

When In-Person:
• Greets visitors and informs appropriate party of their arrival
• Assists with coordinating logistics (catering, technology, venue, attendance lists, room reservations, etc) for Board of Trustees and Executive Committee meetings
• Staffs board meetings and events
• Manages Allen Building Boardroom – calendar, technology, etc.

Office of the Secretary: (30)
• Maintains Board of Trustees websites; assist with effective use of board technology, archives Board minutes
• Generates standard board documents (resolutions and certificates for signature, tax letters)
• Proofreading of general correspondence and board materials
• Assists with misc. projects and research
• Reconciles financial transactions monthly
• Coordinate or manage the lowering of the Flags when appropriate

Minimum Qualifications

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.




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Job No:
Posted: 12/31/2020
Application Due: 1/29/2021
Work Type: Full Time