GRANTS AND CONTRACTS ADMINISTRATOR - Neurosurgery
School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
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The position is responsible for working with the Department Grant and Contracts Manager to manage the portfolio of complex grants and contracts for the Duke Brain Tumor Immunotherapy Program (BTIP).
The BTIP Grants and Contracts Administrator (GCA) is the primary contact for grants and projects in the BTIP.
Portfolio includes (but not limited to): SPORE grant (4 projects, 3 cores); 5 RO1’s; numerous industry and Foundation grants and a P01 (7 grants).
- When grant announcements are received, it is expected that the GCA coordinates the collection of all components of the grant proposal. Responsible for establishing timelines, assigning tasks and reviewing documents to ensure they meet agency and university regulations.
The GCA is responsible for uploading to SPS and coordinate submission with the Grants and Contracts manager to ensure timely submission to grants.gov.
Once grants are awarded, responsible for reviewing the awarded budget with Grants and Contracts Manager, and PI’s to create the rebudget.
- Once the WBS element has been assigned, responsible for monthly projections. Ensure expenses are in line with projects. Communicate often with PI’s about expenses vs budget. Create and provide reports as needed.
- Responsible for monthly analysis of spending. Meet with PI’s monthly to review Expenses, Balances and Projections.
Review staff effort quarterly. Submit cost distribution changes, to reflect effort on projects.
At the end of each grant. Clear commitments, prepare and submit closeout documents.
Coordinate the preparation of yearly progress reports for each grant.
Confirm that documents meet agency and university regulations. Compile info of changes in personnel, prepare report of % effort for each staff member on the grant, update IRB and Human subject information by connecting with CRU, any publications, budget revision, etc. Upload and route to ORA prior to deadline.
Maintain financial records per the institutional documents retention guidelines. - Manage overdrafts in line with procedures and institution guidance - Conduct Monthly census of animals by project. Bill Department of Laboratory Animal resources (DLAR) expenses and charge expenses to each grant.
Work requires communications, analytical and organizational skills requirements. generally acquired through completion of a bachelor's degree program. process. Research or grants education and/or certification is preferred. Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting,Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required. Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education
No experience required for candidates who possess a Bachelor's or position. Master's degree in a field of study directly related to the specific
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