Financial Aid Specialist (Categorically Funded by BFAP)
Financial Aid Specialist (Categorically Funded by BFAP)
Salary: $57,050.28 - $68,610.84 Annually
Job Type: Full Time
Job Number: Financial Aid-2020
Closing: 1/29/2021 11:59 PM Pacific
Location: Norwalk, CA
Department: Financial Aid-2020
Division: Enrollment Services
This position will close on January 29, 2021 at 11:59 PM (or when 150 applications are received, whichever occurs sooner).
This position is a categorically funded from BFAP - Board Financial Assistance Program.
Performs a variety of office leadership and technical duties related to advising on, assisting with, and packaging student loans and other financial aid programs for final approval. Organizes and prioritizes workload. Analyzes, researches, and resolves problems connected with financial aid. Coordinates data transmission to and from funding agencies.
Distinguishing Career Features
The Financial Aid Specialist requires in-depth knowledge of financial aid programs to determine student eligibility, the ability to determine and package loan amounts, and advanced knowledge of the operating characteristics and features of federal, state, and internal computer programs used for financial aid and student information.
Essential Duties and Responsibilities
- Organizes, prioritizes, and assigns work and projects to team members within Financial Aid. Trains and provides quality reviews of work performed in the department.
- Monitors Federal and State accounts in accordance with regulations to ensure financial aid funds are accurately drawn and deposited into accounts and to prevent excess awards. Monitors program fund accounts to ensure students are not awarded more than their allocation.
- Transmits Federal individual payment summaries to the U.S. Department of Education in accordance with mandated Federal deadlines.
- Establishes processes for student applications, including arrangements for transcripts and other information. Orients and advises students and prospective students concerning the financial aid programs. Explains complex policies and procedures.
- Reviews and evaluates financial aid applications to determine accuracy, completeness and financial need level. Uses Federal Methodology need-analysis criteria for review. Performs any required follow-up procedures to get additional information, correct errors or elicit more in-depth data from applicants.
- Researches and resolves identified conflicts by utilizing various external databases to review prior loan histories and financial information.
- Verifies application data for accuracy. Compares FAFSA data with verification documents (104B, Worksheets, W-2s etc.). Corrects information on a financial or student database, performs needs analysis, and prepares computer files for processing.
- Sets up financial aid packaging parameters that other staff members can follow to establish award levels. Packages and determines award levels within established guidelines. Communicates award levels to students, sets up accounts along with disbursement and payment dates, and receives and allocates award funds from grantors.
- Grants financial aid awards, including determining levels, confirming resources, and awarding funds within pre-existing parameters. Certifies and signs loan promissory notes and send to appropriate bank for processing. For FFELP, creates loan origination records for eligible students, enters information into databases, and monitors responses and data from Federal loan origination centers.
- Ensures departmental fund accountability and integrity for audit purposes that contributes to the District having continuing eligibility to participate in Federal and State programs.
- Provides one-on-one advising for students, parents, or others regarding financial aid issues, procedures to award, reasons for denial or lack of eligibility, deadlines, petition processes and other relevant issues.
- May provide partial leadership over certain aspects of the day-to-day office operations by organizing and prioritizing workload, reviewing applications and awards for accuracy and compliance, and reviewing financial aid budget projections.
- Assists applicants in accurately completing the various forms required for financial aid. Resolves problems with applications and/or financial aid checks.
- Troubleshoots and resolves problems associated with financial aid application status, award levels, student information, communications among separate computer systems, and data integrity. Updates data, rate, and award tables
- Administers delinquent and default loan procedures. Receives information from the Department of Education and other sources, including internal reports, verifies account balances and student status, and initiates written contact with students. Works with students to restore current account status.
- Maintains financial aid records to support preparation of financial aid reports for various grant and loan disbursements. Monitors and revises budgets and awards as necessary to prevent over spending of awards.
- Extracts and imports information from financial aid databases to support reporting and auditing. Updates tables in databases to reflect current rates and schedules.
- Troubleshoots problems accessing, storing, manipulating, remitting, and extracting data to and from financial aid and student databases.
- Maintains currency of knowledge and skills related to the duties and responsibilities.
- Performs other related duties as assigned.
Requires in-depth knowledge of the regulations, rules, and institutional policies and processes relating to financial aid and the connections to admissions, registration, and accounting. Requires in-depth knowledge of federal and institutional satisfactory academic progress policies. Requires in-depth knowledge of Federal and State regulations, policies and procedures relating to awarding and administering financial aid. Requires knowledge of and skills with office policies, procedures, and equipment, including the use of personal computers to access student information databases, word processing, and spreadsheet applications. Requires a working knowledge of transcripts and satisfactory academic progress. Requires advanced skill at working with specialized databases used in financial aid. Requires well-developed human relation skills to convey technical concepts to customers in individual and workshop settings, and exercise sensitivity. Requires sufficient language skills to prepare written correspondence used in external communications. Requires sufficient math skills to compute principal, interest, sums, percents, and ratios.
Requires the ability to access and enter, import, and export data to and from computeraided student financial aid applications including the ability to update special tables. Requires the ability to apply financial needs analysis methodology. Requires the ability to analyze technical and complex information and documents and make assessments according to complex policies, procedures, and mandated regulations. Requires the ability to impart technical and detailed information through one-on-one or group presentations. Requires the ability to perform data entry and database management duties and other general record keeping and file maintenance duties. Requires the ability to communicate both formally and informally with a wide range of contacts both inside and outside the College setting. Requires the ability to maintain productive and cooperative working relationships with others.
Incumbent performs work of predominately a sedentary nature. Requires ambulatory ability to sit in front of a computer screen for extended periods of time, to move about between work station and customer service counters, and to reach for work materials and files. Requires sufficient hand, arm, and finger dexterity to operate computer keyboard, typewriter or other office equipment. Requires visual acuity to read words and numbers. Requires speaking and hearing ability sufficient to hear over phone and carry on routine conversations.
Licenses and Certificates
May require a valid driver's license.
Work is performed indoors where minimal safety considerations exist.
Conditions of Employment
This is a full-time, 12-calendar month categorically funded position. Continued employment is contingent upon funding and the provisions of the CSEA collective bargaining agreement.
Hours of employment are:
Monday thru Thursday 11:00 am to 7:30 pm
Friday, 8:00 am to 4:30 pm
Initial placement of employees on Classified Salary schedule is at Step 1. After six months of successful probationary employment, employee is placed at Step 2.
Employment is to be effective as soon as possible following completion of the selection process.
Individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints, Federal Bureau of Investigation (no fee if obtained at Cerritos College Campus Police Station), produce an original social security card, and submit negative TB test results (must be within the past four years or within the last 60 days if not previously employed in a school district in California) before employment.
Proof of eligibility to work in the United States and signing of loyalty oath per Government Codes 3100-3109.
**Please note - the District does not provide for immigration sponsorships such as H1B Visas
Education and Experience
The position requires an Associate's degree and three years of progressively responsible student financial aid experience. Comparable related work experience may substitute for some post-secondary education.
Three years of student financial aid administration experience with the following:
Application materials must be submitted by the closing date. Applicants who need special services or facilities due to disability in order to apply or interview for this position must notify Human Resources at the time of application or at least 72 hours prior to the closing date or date of a scheduled interview.
Cerritos College is ranked 14th among the top 100 schools with the highest Hispanic enrollment in the United States by the United States Department of Education. Cerritos College serves as a comprehensive community college for southeastern Los Angeles County. Communities within the college's district include Artesia, Bellflower, Cerritos, Downey, Hawaiian Gardens, La Mirada, Norwalk, and portions of Bell Gardens, Lakewood, Long Beach, Santa Fe Springs and South Gate. Cerritos College offers degrees and certificates in more than 180 areas of study in nine divisions. Enrollment currently averages 23,000 students. Visit Cerritos College online at http://www.cerritos.edu
The Enrollment Services division consists of Outreach, Admissions and Records, Financial Aid, and Placement Center programs and services that meet the needs of a highly diverse student population The division offers high touch services and is primarily responsible for providing outreach in the community, applications for admissions and financial aid, placement, registering students, disbursing financial aid, collecting payments, issuing parking passes, processing grades, evaluating records for graduation, certificates and transfer, providing official transcripts and enforcing regulations and deadlines. Under the general supervision of the Financial Aid Assistant Director, the Financial Aid Specialist will assist students with financial aid applications, forms and the eligibility process for financial aid programs; review student financial aid records to determine eligibility for packaging and disbursement of financial aid programs; and follow federal and state regulations including Return to Title IV, reconciliations, etc. The Financial Aid Specialist may also provide workshops, orientations, and assist with other technical and clerical functions.
Required Documents needed to apply
Cover letter / Letter of Interest
Two Letter of Recommendation
Copy of Transcripts (Must show all coursework completed and the conferral date of the degree)
To apply, visit https://www.schooljobs.com/careers/cerritosedu/jobs/2907331/financial-aid-specialist-categorically-funded-by-bfap
The District ensures that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, veteran status, physical or mental disability, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. .