Accounts Payable Specialist

Job description

Job Title: Accounts Payable Specialist
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 218552

Minimum Requirements Associate's degree from an accredited college or university in a related field and a minimum of two years of related experience. OR High School Diploma, GED, or equivalent from a State or Federal accrediting organization and a minimum of four years of Accounting/Financial support experience.Knowledge, Skills, & Abilities Ability to maintain confidentialityStrong organizational and multi-tasking skillsDetail-oriented with high degree of accuracyAbility to research, reconcile and resolve payment issuesExcellent interpersonal, written and verbal communication skillsSocial skills needed to relate with coworkers, vendors and customersProficient in Microsoft Office and other computer software/databasesAbility to take initiative and work independently in a team environmentAbility to analyze complex issues and take appropriate corrective actionsAbility to adhere to internal control requirements, procedures and departmental processesPreferred Qualifications
    Bachelor's Degree in Accounting, Business or related field from an accredited college or university.
  • Relevant experience with, and understanding of, PeopleSoft Accounts Payable Module or SAP ERP (Enterprise Resource Planning System); Familiarity of contract administration; Proficient in all Microsoft Office
Responsibilities This position is responsible for the accounts payable/travel administrative function. The duties include, but are not limited to:
    Responsible for auditing and payment of invoices relating to the institution Purchase Orders and Payment Requests in a timely manner. Audit shall include account code appropriateness, supporting documentation and BOR/State/Federal compliance with expense.Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Analysis includes, but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR and State policies and procedures related to fund and account. Communicate any discrepancies with various departments, i.e. vendor, third-party organization(s), etc.Proactively seek resolution for outstanding payment issues within and without the enterprise. These actions include resolving price discrepancies, vendor disputes and payment release issues. These include, but are not limited to solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas.Responsible decision making to ensure appropriate resolution of customer problems and needs. Coordinate verification of receipts for items and/or capital equipment. Verify that the end user received the item(s) listed on a given invoice and/or purchase order. Verify that the specifics of each item and the quantity is correct and that no damages occurred. Ensure that the installation was completed by the company to the end users satisfaction. This includes verifying Receiving and Distribution had the items received in the PSFIN.Demonstrate continuous efforts to improve our operations, decrease turnaround times, streamline work processes and work cooperatively and jointly within and without the enterprise to provide exceptional customer service.Organize, update and retain invoice information files and voucher audit records. Specific participants are internal, BOR and State audit requisitions.Coordinate and obtain Vendor Information Sheets and W9s as appropriate for vendor file.Review, audit and process employee travel reimbursements and direct bill invoices.Receive, open and process Accounts Payable mail distribution and voucher/check documentation match.Perform all other related duties/tasks as assigned to include, but not limited to backing up other AP staff as needed and cross training.
Shift/Salary Shift: Days/M-F Pay Grade: 10 Salary: $13.20hr - $14.93/hr Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 4/10/20 - Until FilledConditions of Employment All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Credit Check This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.Other Information This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success." Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.




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Job No:
Posted: 12/28/2020
Application Due: 2/26/2021
Work Type: Full Time