Accounts Payable Specialist
Job Title: Accounts Payable Specialist
Location: Augusta University
Full/Part Time: Full-Time
Job ID: 218552
- Bachelor's Degree in Accounting, Business or related field from an accredited college or university.
- Relevant experience with, and understanding of, PeopleSoft Accounts Payable Module or SAP ERP (Enterprise Resource Planning System); Familiarity of contract administration; Proficient in all Microsoft Office
- Responsible for auditing and payment of invoices relating to the institution Purchase Orders and Payment Requests in a timely manner. Audit shall include account code appropriateness, supporting documentation and BOR/State/Federal compliance with expense.Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Analysis includes, but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR and State policies and procedures related to fund and account. Communicate any discrepancies with various departments, i.e. vendor, third-party organization(s), etc.Proactively seek resolution for outstanding payment issues within and without the enterprise. These actions include resolving price discrepancies, vendor disputes and payment release issues. These include, but are not limited to solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas.Responsible decision making to ensure appropriate resolution of customer problems and needs. Coordinate verification of receipts for items and/or capital equipment. Verify that the end user received the item(s) listed on a given invoice and/or purchase order. Verify that the specifics of each item and the quantity is correct and that no damages occurred. Ensure that the installation was completed by the company to the end users satisfaction. This includes verifying Receiving and Distribution had the items received in the PSFIN.Demonstrate continuous efforts to improve our operations, decrease turnaround times, streamline work processes and work cooperatively and jointly within and without the enterprise to provide exceptional customer service.Organize, update and retain invoice information files and voucher audit records. Specific participants are internal, BOR and State audit requisitions.Coordinate and obtain Vendor Information Sheets and W9s as appropriate for vendor file.Review, audit and process employee travel reimbursements and direct bill invoices.Receive, open and process Accounts Payable mail distribution and voucher/check documentation match.Perform all other related duties/tasks as assigned to include, but not limited to backing up other AP staff as needed and cross training.