Office Associate

Job description

Job Title: Office Associate
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Part-Time
Job ID: 218259
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Minimum Requirements Associate's degree from an accredited college or university in a related field may be substituted for experience.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years' experience performing secretarial/clerical assistant duties in an office setting.Knowledge, Skills, & Abilities Ability to maintain confidentiality Excellent interpersonal, written and verbal communication skillsProficient in Microsoft Office and other computer software/databasesDetail-oriented and flexible with strong organizational, multi-tasking and prioritization skillsPreferred

• Experience in continuing education.
• Experience in an educational environment.
• Experience with Augusta University forms and processes.

Responsibilities Provide direct assistance to the DCG Continuing Education Director by delivering directions and streamlining procedures for the DCG Department of Continuing Education. Promote and assist with the AAID Implant Maxi Course. Providing administrative and office support for the DCG Department of Continuing Education. The duties include, but are not limited to:

This position establishes the schedule of CE office activities, prioritizes related tasks, and ensures that the Director is aware of important deadlines related to program activities this includes a myriad of duties: managing the calendar and appointments, compose correspondence/reports, manuals, preparing teaching material, making travel or meeting arrangements and travel expense reimbursements. One of the primary functions are to serve as a liaison: between CE Faculty Director and other faculty within the DCG.Promote and assist with the AAID Maxi Implant course clinical needs. Plan, schedule, order clinical supplies for the course to ensure the course runs smoothly. Work closely with Nobel Biocare to receive and return clinical supplies.Assist Faculty Director or Continuing Education with courses to include recruiting, and corresponding with possible participants before, during, and after the courses. Working with local hotels on accommodations and pursuing discount contracts in conjunction with the CE staff. Order and track all necessary supplies for CE faculty director.Create spreadsheets, including formulas, to organize, display and summarize data, facilitate analysis and Identify Interrelationships; prepare special reports for Dental College of Georgia administration and other AU Divisions as requested or required. Specifically, production data reports related to CE.Correspond and help schedule vendors and speakers for CE events for the DCG.Maintain and reconcile CE faculty director account.Nearly all of the activities, in some way facilitate the accreditation process. Maintaining accreditation is an extremely important event for every program. To be in compliance, a program must not only function according to the requirements but must supply accurate information and statistical data about the program that
documents compliance. Preparation for accreditation site is a major undertaking/ this position reviews the program information prepare a list of needed information and the source or that information, schedule dates for completion, and call a meeting of all personnel who will be Involved In the site visit it should be noted that preparation for impending accreditation can be reduced considerably if the coordinator regularly reviews and updates the required forms, preferably annually. Continually maintaining up-to-date information alleviates much of the stress of preparing for accreditation.Perform all other related duties/tasks as assigned.

Shift/Salary This is a part-time position. (Equaling 20 hours per week.) Shift: Days/M-F Pay Grade: 7 Salary: $12.62/hour - $14.42/hour Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 2/18/2020 until filledConditions of Employment All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.Credit Check This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.Other Information This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success." Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

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