JOB SUMMARY: This position is responsible for administering and managing the University’s Purchasing Card (P-Card) Program and supporting in the University’s procurement functions.

MAJOR DUTIES:

• Provides support to all ePro users
• Processes, updates and monitors ePro requisitions and purchase orders
• Ensures compliance with University and state purchasing policies
• Conducts training at all campus locations
• Retains appropriate fiscal documentation and records.
• Performs related duties.
• Completes all WORKS (P-Card software program) analysis.
• Provides support to all Purchasing Card users; ensures compliance with university and state purchasing policies
• Conducts training at all campus locations
• Retains appropriate fiscal documentation and records.
• Processes contract renewals and amendments
• May conduct solicitations such as request for quotes, request for proposals and conduct sole source/consortia procurements.
• Retains appropriate fiscal documentation and records
• May assist with switchboard operation to relieve regular staff during breaks and absences
• Attends meetings
• Attends training

KNOWLEDGE REQUIRED BY THE POSITION:

• Knowledge of the Georgia Procurement Manual
• Knowledge of University policies and procedures.
• Knowledge of related functions specifically Accounts Payable
• Skill in the operation of computers and job related software programs.
• Skill in decision making
• Skill in analyzing and solving of problems.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.
• Skill in working as a team and collaborate
• Skill in handling a high volume of activity with a high degree of accuracy and strong data entry skills

SUPERVISORY CONTROLS: The Procurement Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES: Guidelines include the University System of Georgia Business Procedure Manual and Department of Administrative Services policies. These guidelines require judgement, selection and interpretation in application.

COMPLEXITY/SCOPE OF WORK:

• The work consists of varied technical activities. Frequent changes to and strict in regulations and policies contribute to the complexity of the position
• The purpose of this position is to assist the Procurement Director in managing the procurement function for the university and administering the University’s P-Card program

CONTACTS:

• Contacts are with co-workers, other University personnel, suppliers, and procurement staff at other agencies and institutions, including USG and DOAS
• Contacts are typically to give or exchange information, to resolve problems, train and learn or to provide services.

PHYSICAL DEMANDS/WORK ENVIRONMENT:

• The work is typically performed in an office or computer room.
• Must be able to attend training at different locations throughout the state of Georgia which will sometimes require overnight travel
• Must be able to conduct training at all campuses

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None

QUALIFICATIONS:

• High School Diploma or equivalent is required.
• 2 - 3 years of related experience
• Mandatory purchasing certifications to be obtained within 6-12 months after hire:
  • GCPA (Georgia Certified Purchasing Associate)
  • GCPCA (Georgia Certified Purchasing Card Administrator)
  • GCPM (Georgia Certified Purchasing Manager)
• Associates degree in a course of study related to the occupational field is preferred
• Work experience in a college or university environment is preferred

COMPENSATION CLASSIFICATION:

• Position is non-exempt (bi-weekly paid).
• Pay grade 14.

TO APPLY: Application materials should be emailed as a Microsoft Word or Adobe.pdf attachment to: recruitment@mga.edu with the subject line “10018347 Procurement Technician 12.23.2020”. Application materials are to include a resume, an MGA Staff application; a letter of interest; and three professional references. Paper application materials will not be accepted.

Background checks will be conducted on all final candidates.