Duke University
Corporate Payroll Services
Closing date
Oct 22, 2021

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Technology, Analysts & Programming

Job Details

Summary: Lead the administration of the SAP Payroll and Human Capital Management system, and the Time & Attendance system.


  • Supervise and coordinate the systemic activities involved in executing, balancing, posting, and completing the biweekly and monthly payments.

  • Direct and supervise a team through the tasks necessary to create payments in a timely and accurate fashion, and to administer the Time and Attendance systems.

  • Manage operational activities involved in balancing master data changes in the payroll system. Execute edit reports, and monitor corrections as necessary. Process file loads for deductions and payments, generating interfaces to other systems.

  • Manage the operations related to changes necessary for correct Time and Attendance data in employee records, including system access updates.

  • Maintain communication with the Administrative Systems Management team and other corporate entities to ensure appropriate functionality of systems, and to address any unexpected issues.

  • Perform detailed analysis of issues resulting from payroll processes, time and attendance processes, and the creation of third party remittance files.

  • Manage interfaces with financial management, departmental business managers, data processing systems management, and service area management.

  • Plan and conduct meetings with team members to ensure compliance with established practices, to implement new policies, and to keep employees aware of current changes and standards.

  • Develop recommendations and provide specific guidance for system changes including managing workflow, system design and support, and associated customer service.

  • Conduct thorough testing relating to applicable system implementations, updates, and necessary changes. Develop and maintain associated documentation.

  • Manage various personnel actions including hiring, performance appraisals, promotion opportunities, and progressive discipline. Manage the training of new team members.

  • Manage interaction with other departments regarding policies and procedures.

  • Provide training and support to external departmental Payroll Representatives.

  • Stay current on applicable federal and state payroll laws regulations to help ensure compliance.

  • Develop and recommend processing policies and procedures and long range objectives.

  • Provide support to senior leadership as requested for special projects, including implementation of policy changes, system changes, data mining, etc.

Preferred Experience:

In house payroll processing

SAP HCM Payroll

Payroll Administration

SAP Payroll Processing

Excellent oral and written communication skills.

Proficiency with word processing, spreadsheet, and email applications.

Strong organizational skills.

Exceptional analytical and problem-solving skills.

Demonstrated ability to work successfully in a high-pressure environment.

Minimum Qualifications


Work generally requires a bachelor's degree in Business Administration, Accounting or related field.


Work requires four years of progressive experience in a financial services field. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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