Financial Administrative Coordinator, School of Arts & Sciences Deans Office

Job description

Financial Administrative Coordinator, School of Arts & Sciences Deans Office

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Financial Administrative Coordinator, School of Arts & Sciences Dean's Office

Job Profile Title
Financial Administrative Coordinator

Job Description Summary
Administers the daily financial operations of the clients reporting to the School of Arts & Sciences Dean's Office, including all administrative units.

Job Description

The School of Arts and Sciences forms the foundation of the scholarly excellence that has established Penn as one of the world's leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies.

The Financial Administrative Coordinator administers the daily financial operations of the clients reporting to the School of Arts & Sciences Dean's Office, including all administrative units. Responsibilities include, but are not limited to, payroll processing, purchasing, travel and misc. reimbursements, and all aspects of account reconciliation and reporting. Position will also assist across the Financial Operations team to fill in where there are service needs. Position reports to the Manager of the SAS Central RBO.


  • High School diploma and 5 to 7 years of experience, or equivalent combination of education and experience, are required. BA/BS and 1-2 years' experience strongly preferred.
  • Experience working in a university business office environment preferred
  • Experience with Penn's financial systems
    (BEN, UMIS, TEM/CONCUR, Workday, and Business Objects/Infoview) is preferred
  • The successful candidate must demonstrate strong customer service skills and be able to communicate effectively with faculty, staff and students; must demonstrate a proactive work style with strong follow-up skills; must be able to work under pressure; and must perform duties with strong attention to detail. In addition, the candidate must have effective interpersonal skills and be able to enforce guidelines and protocols with constituents (faculty, staff and students) in a diplomatic and assertive manner. This position requires the ability to switch gears depending on processing and/or project deadlines and remain flexible in order to adapt to changing priorities. Must have the ability to work independently as well as collaboratively.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Arts and Sciences

Pay Range
$20.00 - $36.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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Job No:
Posted: 12/23/2020
Application Due: 1/24/2021
Work Type: Full Time