Accountant - Accounts Payable
- Employer
- Chatham University
- Location
- Pittsburgh, PA, USA
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Chatham University
Accountant Accounts Payable
Founded in 1869, Chatham University has an enrollment of over 2,200 students across over 60 undergraduate and graduate programs in our areas of excellence: sustainability & health, the arts & sciences and business & communications. Chatham has consistently been named a College of Distinction and a "Best College" by U.S. News & World Report, and--as the alma mater of environmental icon, Rachel Carson (Class of '29)--is perennially ranked as one of the greenest colleges in the United States by Sierra Magazine and the Princeton Review.
Chatham's mission is: "to prepare students to build lives of purpose, value and fulfilling work...by preparing graduates to be informed and engaged citizens in their communities; to recognize and respect diversity of culture, identity, and opinion; and to live sustainably." Building on this mission, Chatham is committed to creating a supportive and inclusive learning, living and working environment for all members of the campus community.
Chatham consists of the School of Health Sciences; the Falk School of Sustainability & Environment; the School of Arts, Science and Business; and the School for Continuing & Professional Studies.
Located in Pittsburgh, PA--one of the country's most livable cities and great college towns--Chatham is spread across three distinct locations: the historic arboretum, Shadyside Campus; Chatham Eastside in the fast-growing East End; and Eden Hall Campus, one of the world's most sustainable campuses.
Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.
To help support the work of the University, we have an immediate opening for an Accounts Payable Accountant.
Position Reports To: Director of Accounting
Position Summary: This individual is responsible for the entire Accounts Payable function on behalf of the University. This includes the data entry of all invoices, check requests, and printing of checks sent to the vendors. This individual also serves as a resource to the Budget Administrators, regarding any questions related to these processes. S/he maintains the Accounts Payable files, runs all weekly and monthly system reports.Qualifications:
- Bachelor's Degree in Business/Accounting or equivalent experienceExperience with Microsoft Dynamics (Great Plains) Accounting Software Preferred Accounting knowledge and skills in computers, typing, and filingWindows, Word, and Excel experience preferred Strong interpersonal skills requiredHigh level of accuracy and attention to detail required Strong business ethics required
Duties and Responsibilities:
Day to day processing of all invoices and check requests for payment, including:- Matching purchase orders prior to data entry of invoices with PO numbers.Reviewing account coding and necessary invoice approval, prior to data entry of invoices without PO numbers, and check requests.Obtaining necessary W9 and independent contractor forms.Entering all invoices and check requests into the system.Running edit sheets for all invoices and check requests entered into the system.Posting invoices and check requests entered for payment.Filing invoices and check requests entered for payment.
- Update cash flow projection for weekly cash flow meeting.Selecting invoices to be paid.Printing checks through the system.Matching checks with invoices.Posting checks.Mailing checks to vendors, with appropriate supporting documentation.Filing invoices paid.Running weekly check registers, for review.
- Collect all necessary information for new vendors and enter data into the accounting software.Confirm appropriate approvals have been obtained on all purchase requisitions.Determine appropriate account and department to be charged.Ensure adequate funds are available for purchases.Assist with tracking capital purchases and ensure the appropriate accounts are used.Periodic review of outstanding purchase orders and open purchase orders.
- Monthly review of outstanding checks, including contacting vendors on them, and voiding and reissuing checks when necessary.Handle requests for tax exemption forms, and credit reports.Maintain annual spreadsheets for Accrued AP invoices and prepaid expenses.Maintain professional expertise and skills.Other duties as assigned.
Organization
About Chatham
Founded in 1869, Chatham University is a fully coed institution with an enrollment of over 2,200 students and over 60 undergraduate and graduate programs in our areas of excellence: health & sustainability; business & communication; and the arts & sciences. Chatham is the alma mater of environmental icon Rachel Carson ’29, and is recognized as a leader in the field of sustainability, having been selected as one of the Top 50 Green Colleges by The Princeton Review; ranked in the top five nationally for sustainability achievements in the Sustainability Tracking, Assessment & Rating System™ (STARS); and mentioned in a 2012 Forbes article as one of the places "contributing to Pittsburgh's transformation into a destination for green living."
Building on these accomplishments, Chatham opened in 2014 the world's first fully sustainable campus in higher education, Eden Hall Campus. Consistently ranked as a best college by U.S. News & World Report in the Regional Universities North category, Chatham consists of the School of Health Sciences; the Falk School of Sustainability & Environment; the School of Arts, Science & Business; and the School for Continuing & Professional Studies.
Accreditation The University is accredited by the:
· Commission on Institutions of Higher Education of the Middle States Association of Colleges and Secondary Schools
· Pennsylvania Department of Education
· Pennsylvania Department of Education Teacher Certification Program
· Accreditation Council for Occupational Therapy Education
· Accreditation Review Commission on Education for the Physician Assistant
· American Chemical Society
· American Psychology Association
· Commission on Collegiate Nursing Education
· Commission on Accreditation in Physical Therapy Education
· Council for Interior Design Accreditation
· Council on Social Work Education
· International Assembly for Collegiate Business Education
· Masters in Psychology and Counseling Accreditation Council
Mission Statement Chatham University prepares its students to build lives of purpose, value, and fulfilling work. Through professional skill development and liberal arts learning, Chatham prepares its graduates to be informed and engaged citizens in their communities; to recognize and respect diversity of culture, identity, and opinion; and to live sustainably.
Student Life Students at Chatham University immerse themselves in academics, co-curricular activities, and city life here in Pittsburgh, PA. At Chatham University, you’ll find an academic and social environment where everyone, from professors in the classroom to strong alumnae/alumni networks to fellow students, cares about your future. The Office of Student Affairs at Chatham is committed to assisting students in becoming active members of the campus community through a variety of programs and services. Student Affairs staff members are here to help Chatham students stretch their imaginations, learn about themselves, discover the world, and achieve their aspirations. Chatham University has a lot in store for students outside the classroom.
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