Archival Processing and Discovery Supervisor, Albert and Shirley Small Special Collections Library

Job description

Job location: Charlottesville, VA

Employment Type: Full-time
Posted data: 2021-01-19
Req: R0020644

The Albert and Shirley Small Special Collections Library at the University of Virginia seeks a user-focused and collaborative archivist to lead and manage the team dedicated to processing archival collections. Reporting to the Head of Technical Services for Special Collections, the Archival Processing and Discovery Supervisor plays a primary role in designing and managing a user-centered, access-driven, and reparative-focused approach to processing archival collections across a wide range of collecting areas. The successful candidate provides leadership in the creation of policies, procedures and workflows, and in standards compliance for archival description and implements successful strategies to support these activities.

Archives are key resources for the reparative work done in truth commissions, treaty negotiations, reparations, and other community healing efforts. The ideal candidate for this position will be committed to reparative work in the archives themselves, addressing the long shadow of white supremacy in our current descriptive practices as well as in the systems and structures that shape our field.

This position leads, manages, and oversees the accessioning and processing of all archival special materials as well as the management of multiple full-time staff members. They will oversee limited term positions as needed for special projects as well as student workers, interns, and volunteers. The person in this role will be a crucial part of Technical Services’ reparative strategic plan which includes creating and enhancing descriptive metadata and updating offensive language in all finding aids; creating a backlog inventory that prioritizes work created by and documenting marginalized groups; and implementing a new digital collections processing workflow.

Working closely and collaboratively with all members of the Special Collections and Preservation department, as well as our colleagues across grounds, the Archival Processing and Discovery Supervisor has additional duties that include but are not limited to:

Supervision of Special Collections Archives Staff and Processing Workflows

·Supervises multiple full-time archivists, project staff, and student workers.

·Coordinates, plans, and prioritizes appraisal, accessioning, processing, arrangement, and description of archival materials in all formats in consultation with the relevant Special Collections staff.

·Supervises the preparation of finding aids to provide access to the collections in accordance with relevant national and international standards.

·Participates in inventory control and maintains accession records.

·Acts as liaison for ArchivesSpace management across grounds.

Physical Collections Management

·In coordination with the Stacks Manager, assists in the management of storage for the collections, including the inventory and arrangement of materials within and outside the library collections spaces.

·Coordinates and assists in prioritizing the preservation, conservation, and security needs of the collections in consultation with the Head of Technical Services, curators, the University Archivist, the Stacks Manager, and other members of staff.

·Communicates with Preservation staff regarding the coordination of conservation work for special collections materials.

Professional Contributions & Development

·Participates in local consortia and regional and national associations.

·Maintains professional associations through organizations at the regional, national and/or international level.

·Continually acquires new knowledge and updates skills to enhance professional performance in all areas of responsibility.

·Keeps abreast of developments, trends, and issues in the library field.

·Monitors trends and maintains currency in areas of archives, rare books, manuscripts, fine arts, and other areas related to the position.


·An ALA-accredited Master’s degree in Library or Information Science. A Master’s degree in related field with archival studies courses will be considered.

·Minimum 5-7 years’ full-time experience in an archival repository or special collections library including minimum 3 years’ successful management and supervisory experience of full-time staff.

·A deep understanding of the descriptive standards for archival and manuscript materials such as DACS and EAD as well as experience with ArchivesSpace.

·A proven track record of successful complex archival processing projects demonstrating the ability to think strategically about the care and description of diverse special collections materials, and to steward them from initial ingest to preparation for digitization.

·Demonstrated planning, decision making, and problem-solving skills with superior verbal and written communication skills.

·Demonstrated and articulated commitment to reparative work in all aspects of this position.

·Commitment to diversity, equity, and inclusion at every level of the University.

Preferred Qualifications

·Certification by the Academy of Certified Archivists.

·Familiarity with relevant standards, such as DCRM, AACR2, RDA, MARC, DublinCore, and LCSH.

·Record of professional involvement and service in relevant organizations, including SAA, RBMS, ACRL, and/or ALA.

Anticipated Salary: $ 70,000-75,000

Application materials received by February 1st, 2021 will receive first consideration.

The selected applicant will be required to complete a background check prior to their first day of employment per University policy.


PROCESS FOR INTERNAL UVA APPLICANTS: Please apply through your Workday Home page, search “Find Jobs”, and search for “R0020644". Complete an application online and see below for documents to attach.

PROCESS FOR EXTERNAL APPLICANTS: Please visit UVA job board, “R0020644” complete the application and see below for documents to attach. Please note that multiple documents can be uploaded in the box or you can combine them into one PDF.

Complete an application online and attach:


·Cover Letter detailing your interest in this position and highlighting knowledge, skills, abilities, and experiences that support excellence through diversity, equity, and inclusion (Inclusive Excellence)

·Contact information for 3 references

***Please note that you MUST upload ALL documents into the CV/Resume box.

Applications that do not contain all of the required documents will not receive full consideration.***

For questions about the application process please contact Rhiannon O'Coin, Senior Academic Recruiter,

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 12/18/2020
Application Due: 3/18/2021
Work Type: Full Time