Assistant Director, Student Employment

Rollins College
Winter Park, Florida
Dec 14, 2020
Employment Type
Full Time
Institution Type
Four-Year Institution

Position Summary:

The Assistant Director for Student Employment is a full-time staff member within the Center for Career & Life Planning (CCLP) whose primary responsibility is to manage the campus-wide student employment program at Rollins College. This responsibility includes the creation and posting of on-campus student employment positions, along with the onboarding, outreach, policies, and procedural flow aspects of the student employment program. In addition to managing the college-wide program that employs over 700 students annually, this position has a focus on helping student employees gain meaningful career skills and experience in their on-campus jobs.

The Center for Career & Life Planning supports the Rollins College mission of empowering students and alumni to pursue meaningful lives and productive careers. The Center is committed to educating, guiding, and connecting campus and community partners through robust career development and career experiential learning programs.

The CCLP is made up of two functional units: Career Development and Experiential Learning. The Assistant Director for Student Employment is part of the Experiential Learning Team and reports to the Director of Experiential Learning.

The Rollins Student Employment mission is to develop student employees by creating meaningful employment experiences through job exploration, professional training, mentorship opportunities, and the invitation to reflect, assess, and actively enhance their learning.

Creating and Posting Student Positions

  • Partner with Human Resources, Finance, and campus departments to manage student positions and coordinate the creation of new student positions, graduate assistantships, and summer student temp employment. Explain budget considerations to departments creating new student positions. Audit, collect and maintain accurate and current job descriptions for student jobs.
  • Collaborate with the Offices of Financial Aid and Finance to manage the work study and Frueauff budgets for the College, as well as project future costs and increases.
  • Manage the student on-campus job posting process, serving as the point-person for hiring departments on campus, providing training and assistance to supervisors posting positions and hiring students, and reviewing and editing all on-campus job postings submitted by departments to ensure that they are accurate, consistent, and provide sufficient detail.
  • Promote and track student job postings to ensure that student jobs are filled in a timely manner, and that student applicants receive appropriate follow-up.
  • Manage, assess, and enhance employment practices, policies, and procedures by collaborating with HR, Payroll, OISSS, Financial Aid, Title IX, and Finance and by staying informed on best employment practices and regulation updates.

Processing New Hires & Reporting

  • Manage the student new hire paperwork process for domestic and international students, adhering to federal regulations and Rollins College requirements.
  • Manage work study, department-funded, graduate assistant, and Frueauff student hires, transfers, and releases in collaboration with HR, Financial Aid, and partner offices.
  • Coordinate and process bulk stipend payments for note-takers, Sandspur contributors, and tour guides on a semesterly (2x) basis.
  • Manage the grant-funded Frueauff Student Employment program, tracking student engagement and professional development, providing career-related resources, and supervising the Experiential Learning Frueauff Student Employee.
  • Provide student employment reports including: number of students working on campus, number of student jobs posted, number of applications submitted by students, number of new hires completing paperwork with the Center for Career & Life Planning, etc. Provide comparative data over three years to show program growth.

Education and Training of Students and Supervisors

  • Familiarize and educate student employees and employers with the policies and procedures of student employment at Rollins College, as well as federal regulations.
  • Provide career support for students interested in working on campus, helping them to explore open positions and advising them on application and interview best practices. Support current student employees with making connections between the skills they gain in on-campus jobs and their future career goals.
  • Coach, advise, and partner with employees and managers on best strategies for improving communications/behaviors/relationships and finding solutions to workplace conflicts.
  • Implement, track, and critically assess the Student Employee Learning Outcomes Assessment which measures student development in regards to transferable skill articulation and identification of professional strengths and weaknesses. Manage response rates, communicating with student employees and supervisors to increase participation.

Other Responsibilities

  • Hire, mentor, and supervise graduate assistant and student workers to assist with Student Employment work.
  • Manage, plan, and promote recognition and celebration programs including Supervisor of Year and National Student Employee Appreciation Week on an annual basis, coordinating daily events and prize drawings.
  • Support the Center for Career & Life Planning with outreach presentations, student and alumni career development appointments, and document reviews when needed and as availability allows.
  • Represent Career & Life Planning team and Rollins at various professional associations, panels and meetings as necessary.

Education and Experience Required

  • This position requires a bachelor’s degree. A master’s degree in human resources, counseling, college student personnel, or a related field is preferred.
  • A minimum of two years of relevant experience is required.
  • Strong written and oral communication skills.
  • Strong organizational and time management skills.
  • Strong critical thinking skills, ability to deal with ambiguity, resolve complex problems, and effectively identify alternate solutions.
  • Experience managing high-volume programs and balancing analytical processing with a people-centered approach.
  • Ability to interact effectively and professionally with department constituents including staff, employer contacts, students, alumni, faculty and parents, while establishing and maintaining positive working relationships.
  • Awareness of legal issues as they pertain to employment practices within the US.
  • Understanding and familiarity with multiple areas of professional development pertaining to career exploration, application and interview processes, including job searching, resume and cover letter writing, and interviewing techniques.
  • Ability to analyze and streamline processes by thinking creatively to leverage technology in innovative ways.
  • Knowledge, skill and proficiency in using a variety of computer software programs (example: Word, Excel, Access), and in learning multiple new software systems.
  • Ability to create and maintain logs, files, and records with a high degree of accuracy.
  • Service excellence focus with commitment to meeting the unique needs of students, alumni, campus employers, colleagues, and other stakeholders.
  • Must be flexible to work some evening and weekend hours.

Special Instructions to Applicants:

To apply, please submit an application and upload the following materials:

Cover Letter/Resume

Salary in the low $40ks plus generous benefits package featuring comprehensive health insurance coverage, generous paid time off, retirement savings plan with 11.5% employer contribution, full tuition waiver after one year for employees, spouses, domestic partners and dependents.

Screening of applications will begin in January 2021 and continue until the position is filled.

Our Values:

Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.