Category:: Professional
Department:: Fleishman Center for Career and Professional Development
Locations:: Binghamton, NY
Posted:: Dec 10, 2020
Closes:: Open Until Filled
Type:: Full-time Temporary
Ref. No.:: 46724
Position ID:: 126929

About Binghamton University:

Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by outstanding academics, facilities and community life - promotes extraordinary student success.

Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 18,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.

Job Description:

Budget Title: Staff Assistant (SL-2)

Salary: $43,500 (Full-Time, Temporary)

The Fleishman Center for Career and Professional Development has been recognized globally as an Exemplary Career Center for providing comprehensive career services to undergraduate and graduate students of Binghamton University, including career identification and planning, internship options, job search assistance, employer treks, internship and employment opportunities, and comprehensive graduation data.

The Fleishman Center seeks an Employer & Alumni Engagement Assistant to support the Operations and Engagement Team with developing successful partnerships with employers and alumni seeking to fill full-time and internship opportunities with Binghamton University students. The position provides event support and scheduling for employer programs and services available to all Binghamton University students.

The Employer & Alumni Engagement Assistant will be required to:

• Utilize the Handshake software program to build, promote, and register event attendees.
• Process all employer Handshake requests ensuring that employers meet Fleishman Center standards. Research any employer of question.
• Process all employer job posting requests in Handshake while ensuring that they meet Fleishman Center standards.
• Process all employer event requests and distribute to appropriate career cluster(s) or partner office(s).
• Process all on-campus interview requests from employers which includes building the schedules, communicating with the employers and students, adding student selections to the interview and any post-interview follow-ups as needed.
• Manage the Employer Suite facility and the reservation and scheduling of the interview rooms. Greet and serve guests' initial needs; serve as front-line support for the office as well as manage the administrative and logistical support for efficient operations.
• Refer prospective and/or current employers to appropriate event(s) or coordinator(s) when appropriate.
• Utilize multiple databases to capture and load data related to programming and constituent management.
• Collect and analyze data from program attendance records. Record data into database(s) when appropriate.
• Communicate effectively with employers to obtain necessary information. Monitor and respond to employer requests in a timely manner through the general office email account.
• Assist the Employer Engagement Team with planning Fleishman Center signature events such as the Job and Internship Fairs, Graduate Fair, Law Day and Employer Treks.

Requirements:

• Bachelor's degree
• Excellent technical skills with comfort using online platforms
• Exceptional written and oral communication skills with both internal and external constitutes through phone, email, and Zoom
• Proficiency in analytical and computer skills (MS Word, Excel, PowerPoint, and other common office software)
• Professional and able to respond quickly to problems/issues in an efficient manner and handle confidential matters with tact and discretion
• Meticulous, demonstrated ability to track details
• Excellent organizational and time management skills in order to develop priorities and meet deadlines
• Ability to work in a team environment and build cooperative relationships with a diverse group of individuals
• Proactive and able to juggle multiple and changing priorities
• Demonstrated initiative and the ability to work both independently and within a team
• Ability to collaborate and communicate effectively with various campus constituents
• Able to periodically travel and work occasional weekends and evenings

Preferred Qualifications:

• Two or more years of professional administrative experience
• Familiarity with NACE professional standards, standard hiring processes, upstate NY employers and national job market
• Sales experience and/or relationship management experience

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website http://www.binghamton.edu/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/human-resources/dual-career-program/

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Application Instructions:

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Persons interested in this position should apply online.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.