Administrative Assistant

Job description

Administrative Assistant


School of Engineering

Worcester Polytechnic Institute - WPI

Provides grant-related support associated with post-award sponsored research. Manages work orders and invoices; helps with hiring and payments for undergraduate and graduate students and research staff. Manages purchases of materials and supplies for sponsored projects. Assists faculty to get Professional Services Agreements in place for consultants paid from sponsored funds.
Analyzes and evaluates pre- and post-award contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.


Reviews and monitors research funds against awarded budgets; reviews expenditure requests for available funding, allowability, and compliance with agency guidelines and Office of Management and Budget.
Acts as the Grant Financial Analyst for all related grant purchases and expenditures.
Projects balances on sponsored awards including accounting for unencumbered expenses; ensures expenses are processed correctly against sponsored awards.
Serves as liaison between the faculty Pis and Co-Pis, Office of Sponsored Programs, and SPA.
Manages subcontracts, including interaction with the subcontract Pis, sponsored programs officers, and accounting personnel.
Assists in the preparation of post-award reports.
Organizes and maintains electronic proposals and grant records.
Manages the purchases of and coordinates travel in accordance with all applicable regulations and policies. Reviews and collects backup documents for p-card transactions on research awards. Sets up meetings and manages calendars.
Perform other job-related tasks as assigned.

United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

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About WPI
WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI
WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.

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Job No:
Posted: 12/10/2020
Application Due: 12/10/2032
Work Type: Full Time