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Senior Contract & Grant Specialist

Job description

Job Description
The Senior Contracts and Grants Specialist will establish and maintain effective working relationships with faculty, administrators, staff and students to provide the highest level of pre-award and post-award management for sponsor related funds for the University of Maryland, Baltimore School of Dentistry (UMSOD). The candidate will also be responsible for providing ongoing training and education to the School of Dentistry research community to increase institutional knowledge related to grants and contracts. This position is responsible for hands-on oversight and management of a sponsor based portfolio. Manages the grant process from preparation, development, review and submission through the post-award stage. Identifies, develops and implements procedures/practices to ensure research administration goals are met while complying with University, federal, state and sponsor requirements.

 UMB offers a comprehensive and competitive benefits package to eligible employees. This position receives an annual leave package starting with 22 accrued vacation days, 14 floating and observed holidays, 15 sick days, and 3 personal days; comprehensive health insurance and retirement options; professional learning and development opportunities; flexible schedules and teleworking options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

 Essential Functions Proposal Preparation
  • Serves as an in house subject matter expert in the development and review of all grant proposals as well as contract applications. Reviews and interprets funding agency guidelines and regulations. Advises faculty as to policies and procedures of those agencies plus those of the state and University. Works closely with faculty to develop proposals and advise on funding strategies.  
  • Assists faculty in budget development planning; advising on appropriate salary levels, percentages of effort, fringe benefit rates and indirect cost calculation. Ensures that all proper university officials have approved the proposed activity. 
  • Coordinates the proposal development activity to plan, manage and track milestones plus ensure internal and external deadlines are met. Oversees the contractual process of sponsored awards with Sponsored Programs Administration, Sponsored Programs Accounting and Compliance and external sponsors for faculty.
  • Post Award Administration
  • Serves as primary point of contact between faculty, University and sponsoring agencies for administrative matters. Assists faculty in interpreting award terms and conditions, maintaining best financial practices to assure compliance with sponsor requirements, obeying university policies and procedures plus relevant laws and regulations. Responsible for ensuring the proper spending of research funding.
  • Prepares monthly financial reports and analyses. Reviews and analyzes data to solve complex sponsored research problems. Interprets data in order to prepare forecasts.
  • Oversees budget set up of awards. Reviews and maintains documentation related to cost transfers, requests for expenditures, effort reporting and budget revisions. Oversees invoicing, accounts receivable and deposits in the financial system plus ensures payments are applied correctly.
  • Performs continuous monitoring of project, drafts requests to sponsor for revisions in terms and conditions and prepares multiple representations and certifications to federal and private agencies.
  • Business Unit Operations
  • Ensures overall work efficiency and compliance with appropriate policies, procedures and specifications. Works closely with others to resolve problems.
  • Increase and promote knowledge related to research grants and contracts administration and management. Remains current with industry-wide grants management trends/regulations. Implements changes of UMB policies and procedures to incorporate research administration updates.
  • Primary liaison to Sponsored Programs Administration, Clinical Trials and Corporate Contracts and Sponsored Projects Accounting and Compliance teams to ensure projects are accurately set up and closed out in a timely manner. Interacts directly with designated sponsor representatives to clarify ambiguous terms and conditions and to request supplemental funding, no cost extensions and/or other administrative requests.
  • Performs other related duties, functions and special projects as assigned.

  • Qualifications
    Education: Bachelor's degree in business, public administration or another related field. Master’s degree a plus.

     Experience: Five (5) years of experience working with contracts and grants including budget and proposal preparation.

     Other:  No substitution of experience for minimum education requirement.

     Financial Disclosure required. Hiring Range: Commensurate with education and experience.

     If accommodations are needed, contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.

     Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans and individuals with disabilities are encouraged to apply.

    Job: Reg or CII Exempt Staff
    Shift: Day Job
    Organization: School of Dentistry - Office of the Dean
    Job Posting: Feb 12, 2021
    Unposting Date: Mar 5, 2021, 10:59:00 PM




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    Job No:
    Posted: 12/10/2020
    Application Due: 3/8/2021
    Work Type: Full Time