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Contracts and Grants Specialist

Job description

Job Description
The School of Medicine, Department of Pediatrics Administration is seeking a Contracts and Grants Specialist. This position will independently provide pre-award and/or post-award management for sponsor related funds. Pre-award activities include assisting departmental faculty in the development, preparation, and submission of grant and contract proposals. The Specialist ensures all applications meet agency and university guidelines and published time tables and deadlines and that proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.

 UMB offers a comprehensive and competitive benefits package to eligible employees. This position receives an annual leave package starting with 22 accrued vacation days, 14 floating and observed holidays, 15 sick days, and 3 personal days; comprehensive health insurance and retirement options; professional learning and development opportunities; flexible schedules and teleworking options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

 Essential Functions
  • (Pre)Serves as a resource to staff and faculty in reviewing grant and contract proposals and applications. Reviews and interprets funding agency guidelines and regulations and advises faculty as to policies and procedures of those agencies as well as those of the state and University.
  • (Pre)Assists faculty and senior contract and grants personnel in budget development, advising on determination and computation of appropriate salary levels, percentages of effort, fringe benefit rates, and indirect cost rate and base.
  • (Pre)Monitors proposal status and advises faculty on requirements and deadlines associated with research protection protocols. Navigates the contractual process of sponsored awards with both SPA/SPAC and external sponsors for faculty. 
  • (Post)Provides assistance to faculty in interpreting award terms and conditions and maintaining best financial practices to assure compliance with sponsor requirements, university policies and procedures, and relevant laws and regulations.
  • (Post)Reviews and analyzes data to solve sponsored research problems; escalates serious problems so that appropriate action can be taken. Recommends and implements updates to workflow, practices, and procedures; prepares reports and summaries on research funding.
  • (Post)Assists in managing contract and grant budget and authorizes establishment of funds. Reviews and maintains documentation related to cost transfers, requests for expenditures, effort reporting, budget revisions, and fund statements. Coordinates invoicing, accounts receivable, and deposits in the financial system and ensures payments are applied correctly.
  • (Training/Policy/Practice)Increases institutional knowledge related to research grants and contracts administration and management and remain current with industry-wide grants management trends/regulations. Assists with implementing changes to UMB policies and procedures to incorporate research administration updates.
  • (Training/Policy/Practice)Provides ongoing in-service training to faculty, departmental support staff, and central administration to ensure timely education and information related to research related issues.
  • (Training/Policy/Practice)Liaises with campus Sponsored Programs Administration, Clinical Trials and Corporate Contracts, and Sponsored Projects Accounting and Compliance teams to ensure projects are set up and closed out accurately and in a timely manner. Interacts directly with designation sponsor representatives to clarify ambiguous terms and conditions, and to request supplemental funding, no cost extensions, and other administrative requests.
  • Performs other related duties and special projects as assigned.

  • Qualifications
    Education: Bachelor’s degree in business, public administration or another appropriate field, such as Project Management. 

     Experience: Three (3) years of experience working with contracts and grants including budget and proposal preparation.

     Other:  May consider a combination of directly related experience and education.

     Financial Disclosure is required. Hiring Range: Commensurate with education and experience.

     If accommodations are needed, contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.

     UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy.

    Job: Reg or CII Exempt Staff
    Shift: Day Job
    Organization: School of Medicine - Pediatrics
    Job Posting: Mar 31, 2020
    Unposting Date: Ongoing




    Diversity Profile: University


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    Job No:
    Posted: 12/10/2020
    Application Due: 6/9/2021
    Work Type: Full Time