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Business Support Specialist I

Job Title: Business Support Specialist I
Location: St. Louis
Full/Part Time: Full-Time
Job ID: 35085
Hiring Department Whitney R. Harris World Ecology Center Responsibilities

The College of Arts & Sciences is looking for an enthusiastic, detail-oriented person to join our team. This position requires a proactive, positive individual with strong communication skills who is able to work effectively with visitors, students, faculty, staff and external stakeholders from a wide variety of backgrounds.

The position provides essential general administrative support that includes a broad range of outreach and fiscal responsibilities for the Whitney R. Harris World Ecology Center in the Department of Biology, including:

  • Overseeing and/or performing a range of diverse administrative activities for the Harris Center, serving as central liaison for the Center and external stakeholders in the resolution of business and program planning matters
  • Assisting the Center Director in business and fiscal administration for the Center
  • Provide support in the processing, documentation and monitoring of unit budgets, funding, grants, contracts, student payroll/employment, travel, billing and/or purchasing
  • Processing and tracking of student scholarships and awards
  • Provide oversight of tasks and/or support to the Director including calendar management, office reception, attending and taking minutes at various executive-level meetings and writing original correspondence
  • Acting as a primary contact for the Harris Center; responding to queries from the greater community and UMSL
  • Manage the Center’s website, newsletter and social media outlets, developing original content, soliciting content from students and updating on a regular basis
  • Plan and execute the following annual events, including sending invitations, scheduling panelists, creating event flyers and other promotional materials, scheduling facilities, equipment and catering, attending the events and coordinating all other details with event site, external partners, panelists and donors
    • Whitney and Anna Harris Conservation Forum
    • Jane and Whitney Harris Lecture Series
    • World Ecology Award (GALA)
    • Conservation Action Prize
    • Serving as the Center’s liaison to campus sustainability efforts
  • Attending community events to offer information Harris Center with the goals of public education, marketing of the Center and the University, and recruiting new students
  • Assisting with special projects assigned by the Director
  • Other duties as assigned
Minimum QualificationsHigh School Diploma or an equivalent combination of education and experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

  • An Associate’s degree or an equivalent combination and two years of experience from which comparable knowledge and skills have been acquired
  • Excellent written and oral communication skills
  • Superior organizational and process orientation skills
  • Exceptional attention to detail
  • Demonstrated problem solving skills
  • Demonstrated proficiency in Microsoft Office (Excel, Outlook and Word)
  • Bachelor’s Degree
  • A minimum of five years of full-time work experience in a fast-paced and varied environment specializing in administrative support, customer service
  • Related work experience in an institute of higher education
  • Familiarity with the use of MyView, PeopleSoft FIN application
  • Experience with social media marketing and event planning
Minimum Salary$13.27/hr Application Deadline
December 17, 2020 Application Instructions

Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment. Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).

For questions about the application process, please call (314) 516-5805. If you are experiencing technical problems, please email pshrsupport@umsystem.edu.

Benefit Summary

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, vacation and sick time accrual, four personal days per year, tuition assistance for employees and their dependents, pension and employee and dependent life insurance. For more information about our benefits, please visit http://www.umsystem.edu/totalrewards/benefits.

UMSL is an equal access, equal opportunity, affirmative action employer that is fully committed to achieving a diverse faculty and staff. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, gender expression, age, genetic information, disability, or protected veteran status.

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To read more about Equal Employment Opportunity (EEO) please use the following links:

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