Description
University of Colorado | CU Anschutz Medical Campus
School of Medicine Dean’s Office, Office of Medical Education 
Business Services Professional (Medical Education Support Professional)
Position # 00755199– Requisition #19666

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The School of Medicine Dean’s Office, Office of Medical Education has an opening for a full-time University Staff (unclassified) Business Services Professional (Medical Education Support Professional) position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here. 

Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families. Functions include institutional research, statistical analysis, budget & policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.

Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. At the professional level, duties may be more limited in scope, may  be performed with guidance and direction from other professionals, or may be performed in a training and development capacity.

Nature of Work
This full-time position is located at the University of Colorado, School of Medicine, in the Office of Medical Education (OME). This position provides daily administrative support to the Director of Finance and Administration (DFA), Faculty Leadership inclusive of Associate and Assistant Deans, as well as to a wide variety of administrative support within the Office of Medical Education. Tasks include management of the DFA and Faculty calendars, coordination of various meetings, taking minutes, coordinating with project managers, and the collection/distribution of key project resources. It is anticipated that this position will evolve with the new curriculum to support individual components of the Trek curriculum. 

The successful candidate will have a combination of experience with processes related to business administration, higher education, and/or medical education. Exceptional personal accountability, organization, and execution are essential to success in the position. The ideal candidate will be a fast, self-directed learner who can identify resources and contacts needed to gain information for the successful execution of their day to day responsibilities. 

Supervision Received 
Direct Supervision by Director of Finance and Administration (DFA)
Indirect Supervision by the Sr. Associate Dean for Education, Office of Medical Education Assistant and Associate Deans, Program Director, OMESA, and Curriculum Manager. 
 
Supervision Exercised
None

Examples of Work Performed

Administrative support to the Director of Finance and Administration and Assistant and Associate Deans in the School of Medicine, Office of Medical Education (60%)

Examples of work may include but are not limited to:   

• Manages and maintains calendars for the DFA and Faculty Leadership within the School of Medicine. This includes scheduling meetings and tracking key deadlines in support of office leadership.  
• Compiles data, conducts research and may prepare preliminary drafts for various reports, special studies and surveys; searches various resources to locate and assemble specific information for response to Dean, UCD leadership, legislative and other requests. Ability to research historical and policy issues and advise supervisor(s) as needed. Proofreads and conducts edits on documents as needed. Assure information is well organized and readily accessible. Assure deadlines are met.
• Ability to manage multiple standing meetings, staff high level enterprise meetings and provide concise written documentation of these events, follow-up on outstanding needs, prioritize needs with minimal supervision.
• Coordinate travel and expenditures as needed; entering expense reports in the Concur Travel System and ensuring that guidelines related to business travel and expenses are met.
• Develops and maintains a comprehensive filing system which enables access to historical and current office records, communications and both computerized and paper based information in a timely and efficient manner.  Assures that documents are properly stored and accessible upon demand. Adheres to University document retention policies. Initiate and recommend changes in procedures as required. 
• Handles sensitive situations and performs a responsible liaison function between the School of Medicine senior officials and others. Maintain confidentiality and integrity of the office. 
• May provide professional level administrative support for projects in which School of Medicine Dean or other senior official are involved on a local and national level.

Administrative support for Curriculum Reform and Curriculum Needs (25%)

• Collaborates with the curriculum Deans and reform committee to determine specific goals, outcomes and expectations for curriculum reform processes. Serves in a project management support capacity to track project deadlines/goals to ensure completion. Will create process visualization for various curriculum reform projects. 
• Completes expense reports and tracks expenses over time. 
• Will create and implement an intake system for all Curriculum Reform requests. Uses knowledge of curriculum components, stakeholders, and processes to resolve inbound requests. Uses discretion to identify which stakeholders must be involved with each new request or inquiry. Serves as a liaison to connect team members with other key personnel for timely support of reform projects.
• Develop new Standard Operating Procedures documents (SOPs) to support new processes related to Curriculum Reform. Manages existing Curriculum Team SOPs, updating as necessary to align with changes that are implemented as a result of the Curriculum Reform process.  
• Maintains a centralized database of minutes and procedural content for ease of access to relevant Curriculum Reform documents and materials. 

Undergraduate Medical Education (UME) Administrative Support (15%)

• Develop cooperation and cross-functional teamwork while participating in a group; working toward solutions which generally benefit all involved parties. 
• Establish and then document best practices and standard operating procedures relevant to core work responsibilities. 
• Support Office of Medical Education events and curriculum sessions as needed.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $44,526 to $62,337.  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
  
Benefits: https://www.cu.edu/employee-services/benefits
Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu. 

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. 

Qualifications
Minimum Qualifications:

• A bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
• One (1) year of experience supporting business services functions

Substitution: A combination of education and related technical/paraprofessional and/or program coordination experience may be substituted for the bachelor’s degree on a year for year basis.

Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

• 2-3 years’ experience working in a higher education environment or administrative professional experience in a similar environment
• Experience working with online learning management systems
• Website maintenance experience

Knowledge, Skills and Abilities

• Flexible in a fast paced working environment with quickly changing duties and functions
• Advanced forward planning skills with the ability to balance multiple competing deadlines
• Reliable self-directed worker who proactively seeks opportunities to support office goals
• Ability to communicate effectively, both in written and oral communication. 
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Computer skills, including applied professional experience with the following programs (SharePoint, Word, Excel, PowerPoint, Publisher, Formstack, Outlook) 
• Experience developing spreadsheets and databases for reporting and tracking purposes.
• Experience developing letters and complex correspondence on behalf of a manager, supervisor, director, administrator, etc.
• Experience providing logistical support for events, meetings, retreats, special programs, etc.
• Experience handling multiple phone lines, routing calls, answering questions and providing information.
• Experience providing support at an executive assistant level.
• Experience interpreting and applying complex rules, regulations and policies

Job Category: Business Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Dec 1, 2020
Unposting Date: Ongoing