Category:: Administrative/Staff
Department:: Human Resources
Locations:: Springfield, MA
Posted:: Nov 30, 2020
Closes:: Open Until Filled
Type:: Full-time Non-Exempt
Ref. No.:: 2699
Position ID:: 126684

About American International College:

American International College is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has approximately 3200 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

AIC strives to create a diverse and inclusive campus community that is representative, at all job levels, of the students we serve. We are an EEO employer and we welcome applications from individuals for positions where they are underrepresented.

Job Description:

• Responsible for all aspects of the adjunct hiring process, including; post open job positions, conduct reference checks, prepare contracts, onboard, and review and process adjunct pay spreadsheets, working closely with the payroll department. Process overload contracts and subject matter expert agreements
• Provide administrative support to the HR staff as needed. Perform general office procedures, including: answering phones, process bulk mailings, file, order office supplies. Prepare new employee personnel files and maintain HR files and databases. Assist with audits
• Assist Recruiter with recruitment responsibilities, including: interview scheduling, candidate reference and background checks, and arrange for out of state candidates travel and overnight accommodations when necessary.
• Audit personnel and I9 files to ensure all required employee documentation is collected and maintained
• Manage the volunteer process
• Complete employment verification requests
• Monthly credit card reconciliation
• Track budget expenditures
• Assist in the preparation for exit interviews
• Other duties as assigned

Requirements:

Required Degree: Associate Degree
Preferred Degree: Bachelor's Degree
Required Field of Expertise: Experience working in a professional office setting

Knowledge/Skills/Abilities

• Ability to work with a diverse group of applicants, various department, faculty, staff, and external constituents.
• Strong organizational skills and able to manage multiple tasks in a timely manner
• Ability to work well under pressure, with frequent interruptions, and meet deadlines
• Ability to create and maintain strong working relationships at all levels of the institution
• Strong organizational skills and attention to details
• Working knowledge of Microsoft Office Suite
• Ability to provide an exceptionally high level of quality customer service.
• Effective oral and written communication skills

Additional Information:

Work Schedule

This is a full time, non-exempt, benefits eligible position. Normal business hours are Mondays through Fridays, 8:30 am - 4:30 pm, with one hour unpaid lunch. The schedule is flexible to the needs of the department.

AIC reserves the right to fill this position at a level above or below the level included in this posting.

AIC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application Instructions:

Qualified applicants should save and submit the following documents with the online application.

• Brief cover letter
• Current resume
• Contact information for three professional references (one of which must be a current or prior supervisor)

Review of applications will continue until the position has been filled.