Associate Administrative Assistant/Follow-Up Specialist
- Employer
- Claflin University
- Location
- Orangeburg, SC
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The Associate Administrative Assistant/Follow-Up Specialist is responsible for the files, the up-keep of project records, bookkeeping and will also generate computerized reports. Maintain hard files on each of the participants including IPPs making sure they contain all necessary information and documentation. Maintains complex and specific data on all project participants’ eligibility activities and services and academic progress and performance. Assist the Project Director with developing detailed reports and related information on the project for distribution to the university and the US Department of Education. Work collaboratively with other program personnel by maintaining calendars, collection and compilation of data, operating office equipment. Responsible for ordering supplies processing requisitions and invoices. Track program expenditures and maintain budget using excel. Provides customer service by greeting students, visitors and answering incoming calls. Accurately prepare and certify payroll, collect, process and audit leave forms. Assist with the supervision of work-study students and submit the work-study timesheets. Keeps minutes of meetings and other documentation required for project administration. Provides project information to those who inquire by phone or in the project office. Perform routine clerical duties such as correspondence, filing and reception for the project staff. He/she will be responsible for carrying out the follow-up plan to track students who transfer to other institutions or enter graduate or professional school using surveys and Clearinghouse. Monitor and update inventory of all program assets (i.e. computers, printers, software, text books, test materials/assessments). He/she should be an office manager, proficient in English, an efficient typist capable with office machinery, including computer usage, knowledgeable of bookkeeping procedures using Excel and a pleasant receptionist.
QualificationsAssociate Degree and three years clerical and/or administrative experiences. Proficient in use of Excel.
Organization
Claflin University is a nationally ranked comprehensive institution of higher education affiliated with The United Methodist Church. A historically black university founded in 1869, Claflin is committed to providing students with access to exemplary educational opportunities in its undergraduate, graduate and continuing education programs. Claflin seeks to foster a rich community comprised of students, faculty, staff, and administrators who work to nurture and develop the skills and character needed for engaged citizenship and visionary and effective leadership.
In its undergraduate programs, Claflin provides students with the essential foundation of a liberal arts education. Emphasizing critical and analytic thinking, independent research, oral and written communication skills, the University invites students to use disciplined study to explore and confront the substantive challenges facing the global society. Claflin’s graduate programs provide opportunities for advanced students to increase their specialization in particular fields of study oriented toward professional enhancement and academic growth. Its continuing education programs provide students with expanded avenues for professional development and personal fulfillment.
Clafin Guiding Principles
At the center of everything we do is a system of values informing and guiding all policies and programs. These values, expressed through our decisions and actions, are defined by five overarching guiding principles:
Commitment to Excellence
Through doing things better and differently.
Commitment to Valuing People
By providing a safe, wholesome and healthy environment for our people to live, learn and work.
Commitment to Being Customer Focused
Ensuring that everyone knows who the customer is, and takes steps to show it.
Commitment to Exemplary Educational Programs
By educating our students in a way to help them have a full, quality life and function as productive citizens.
Commitment to Financial Accountability
By putting in place sound and effective fiscal policies which are consistent with the mission and goals of the university.
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