School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

ORGANIZATIONAL SUMMARY
The Duke Clinical and Translational Science Award (CTSA) is an institutional grant that provides infrastructure resources and career development opportunities to translational research teams at Duke. The CTSA encompasses 15 Cores, which provide specific resources, services, and training programs. It is funded by the National Center for Advancing Translational Sciences (NCATS).

OCCUPATIONAL SUMMARY
Provide strategic leadership and administrative coordination for the CTSA. Provide programmatic support and guidance to the individual components of Duke’s CTSA grant based on an in-depth knowledge of NCATS’ goals for the CTSA program as well as approaches being implemented at other CTSA institutions. Contribute to the effective and efficient execution of Duke’s CTSA grant by facilitating and fostering collaboration, integration, and communication among the various cores. Serve as a programmatic liaison with NCATS Program Officials and represent Duke on various National CTSA Consortium Workgroups. Oversee and manage the preparation of annual progress reports to the NIH, competing renewals, administrative supplements, and coordination of External Advisory Committee meetings.

WORK PERFORMED
Strategic Planning and Integration (40%)
Work directly with the CTSA Principal Investigators and CTSI Chief Administrative Officer to support the development of strategic goals and implementation plans within and across Cores. Design and implement models to integrate activities of Cores and ensure constant communication of activities. Work with the Planning, Evaluation, and Tracking group to monitor progress, metrics, and qualitative assessments of Core activities. Develop and provide reports to senior leadership of the CTSA program and the institution.

Internal Programmatic and Operational Oversight (30%)

• Work with the faculty and staff directors of the Cores to provide programmatic, administrative and operational leadership, coordination and support to ensure the successful accomplishment of the aims of the grant. Maintain a detailed knowledge of the specific goals, activities, status and staffing of each Core by meeting regularly with the faculty and operational leaders, attending regular meetings in each area, reviewing meeting minutes, participating in strategy sessions, etc. Identify opportunities for collaboration and coordination across components and facilitate sharing of information.
• Work with CTSI Director of Communications to ensure appropriate activities to increase awareness of the resources available through the CTSA, including: managing quarterly Virtual Town Hall meetings for faculty and staff across the University, managing Virtual Block Parties for staff associated with the CTSA, organizing and preparing presentations for Road Shows to Schools, Departments, Centers, and Institutes.
• Coordinate regular PI meetings, including preparing agendas and working with Core Leaders to develop presentations and updates for PIs.
• Identify, develop and implement new programmatic, administrative and operational infrastructure functions to support the CTSA components as well as other Duke programs related to clinical and translational research. Maintain a strong understanding of the translational research environment at Duke, staying abreast of new initiatives.
• Maintain strong awareness of related translational research initiatives at Duke, for example, the Clinical Trials Transformation Initiative, PCORI/PCRF projects, Duke Collaboratory, and Duke Center grants involving translational research. Provide leadership with suggestions on potential collaborations and areas of synergy.
• Manage all CTSA ancillary funding opportunities, including administrative supplements and any new programs. Ensure alignment of projects with overall CTSA strategic direction; serve as the expert to internal Duke investigators; assist investigators with external collaborations with other CTSA sites.
• Manage the process for competitive renewal application preparation, including organizing meetings, organizing internal and external review processes, preparing and distributing critical materials for reviews. Oversee preparation of draft and final budgets and justifications.
• Oversee all aspects of annual reporting requirements to NCATS, including component reports, overarching reports, IRB and IACUC reporting, publications reporting, budgets for all linked mechanisms and administrative supplements and final submission through the RPPR system.
• Work with Evaluation team and CTSA Cores to establish goals and objectives; track and monitor activities and progress; and prepare and present reports to CTSA leadership and NCATS officials. Develop mechanisms for tracking the support provided by the CTSA grant to Duke investigators.
• Prepare and maintain annual renewal documents for the IRB and IACUC for CTSA Blanket Protocols. Collect approvals from relevant components and collate for annual submission.
• Maintain permanent records, minutes, files and other documentation regarding CTSA activities.

External Programmatic Oversight (20%)

• Serve as a programmatic liaison with NCATS Program Officials regarding Duke’s CTSA grant. Identify situations in which consultation with Program Officials is appropriate, facilitate direct conversations in order to obtain needed guidance and direction, interpret information received, and provide updates and direction to the leaders of all of the CTSA components. Maintain a strong understanding of the expectations of Program Officials in the execution of the grant and convey any concerns to CTSA leadership as needed.
• Participate in annual meetings and ad hoc conference calls with counterparts from other CTSAs. Identify opportunities for collaborating, leveraging tools, and developing best practices. Recommend opportunities to CTSA leadership and carry out approved initiatives.
• Maintain a strong understanding of all NCATS requirements for the CTSA grant, including all linked awards (KL2 and TL1). Serve as CTSA’s internal expert regarding the programmatic requirements of these award mechanisms. Provide input and recommendations to CTSA leadership and the leaders of all of the CTSA components regarding strategies and approaches for accomplishing the aims of the grant and achieving institutional goals and priorities. Ensure that all programmatic aspects of the grant are conducted in accordance with University policies and NIH requirements.
• Develop a strong knowledge of the various programmatic components, strategies and approaches employed by the other CTSA institutions and maintain close communication with the other CTSA Administrators in order to gain insights regarding common issues and problems, identify successes and lessons learned, and make recommendations to CTSA leadership regarding Duke’s CTSA program.
• Coordinate the annual meeting and other activities of the External Advisory Committee for Duke’s CTSA program.
• Serve as the primary point of contact for NCATS and other CTSAs regarding ad-hoc information requests.

Financial Management (10%)
Work closely with CTSA Finance and Grants Management staff to monitor the expenditure of funds in accordance with budgetary requirements and programmatic needs and assist with carry-over and rebudgeting requests. Maintain a strong knowledge of the awarded, forecasted and actual expenditures for each Core including both personnel and non-personnel categories. Assist the leaders of each Core in ensuring that funds are spent in accordance with the aims of the grant and awarded amounts.

MINIMUM HIRING SPECIFICATIONS
Education/Training:
Bachelor’s degree; preferably in a life science, health administration, public health, clinical, allied health, or related discipline. Strongly prefer a master’s degree in business, health, or public administration.

Experience/Skills:
A minimum of 8 years progressively responsible experience in a programmatic, administrative or operational capacity in biomedical research or health care operations. Strongly prefer previous experience in research administration or project leadership in an academic medical center or the medical products or contract research industry. Strongly prefer previous experience in the management of federally funded research programs, particularly large projects.

Proven track record in building credibility and strong relationships with faculty members/investigators and technical/professional staff.

Strong interpersonal and oral and written communication skills.

Strong project management, administrative, planning, prioritization and organizational skills and exceptional attention to detail.

Experience in budget preparation and monitoring of financial statements.

Ability to manage competing and changing priorities and multiple tasks under inflexible timelines.

REPORTING RELATIONSHIP
Reports directly to the CTSI Chief Administrative Officer

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