Business Services Coordinator
- Employer
- The University of North Carolina at Charlotte
- Location
- Reese
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
All Candidates
Employment Type:Permanent - Full-time
Hours per week:40
Months per year:12
Position Number:001302
NC Salary Grade Equivalency:65
Classification Title:Business Services Coordinator - Journey
Working Title:Business Services Coordinator
Salary Range:$40,306 - $44,785
Anticipate Hiring Range:$40,306 - $43,175
FLSA Status:Non Exempt
Division:Academic Affairs
Department:Academic Affairs (Adm)
Work Unit:Academic Affairs VC
Work Schedule:8:00 am – 5:00 pm; Monday – Friday
Primary Purpose of Position:The Business Services Coordinator will provide administrative support to both the Budget and Personnel functions within Academic Affairs Budget and Personnel (AABP). Additionally for 6 months of the year this position will spend 20 hours per week providing fiscal, logistical and event planning support for the Levine Scholars Program.
Within the Academic Affairs Budget and Personnel unit, this position processes and tracks faculty administrative appointments, leaves of absences, resignations, retirements, uncompensated and dual employment appointments, along with the corresponding Academic Affairs’ resulting communication, responsible for postdoctoral personnel processes including administering the postdoc insurance each month, tracks moving reimbursements ($100,000+ annually), and serve as proxy for Academic Affairs approval of EPAFS ($7-10 million annually).
Within the Levine Scholars Program, this position manages student summer budget processing, purchasing card reconciliation, 49er Mart receiving and assisting with the planning and implementation of major events, planning and coordination of staff and programmatic travel.
Minimum Education/Experience:Required Minimum Qualifications:
- Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
- Four year degree in a related business function and one year of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Serves the Division of Academic Affairs in a shared, full-time appointment between the Levine Scholars Program administrative office (.25 FTE) and the Faculty Personnel function within Academic Budget and Personnel (.75 FTE) within the Office of the Provost. Is responsible for processing and providing status tracking and reporting for a variety of standard office administration tasks such as purchasing, travel, scheduling, event planning, etc. within LSP in support of students. And, within AABP is responsible for managing and processing a variety of faculty personnel forms, documents or e-workflows within AABP.
The position communicates procedures, timelines, and provides policy guidance by phone and email and uses Google suite tools to coordinate and share information between students, staff and administrators.
AABP responsibilities include: 1) Faculty Personnel Procedures and Documents Management. Processing, status tracking and reporting of a variety of faculty personnel forms, documents or e-workflows that includes, among others: faculty administrative appointments, leaves of absences, resignations, retirements, uncompensated and dual employment appointments within the division of Academic Affairs.
2) Post-doctoral Fellow Appointments. Severs as a liaison to campus offices directly responsible for Postdoctoral Fellow recruiting and hiring processes including administering insurance enrollment; coordinates appointment tracking between campus partner offices and AABP.
3) Faculty Moving Reimbursements. Processes and provide status tracking and reporting associated with moving reimbursements ($100,000/year).
4) Faculty Special Pays. Maintains working knowledge of Special Pay procedures and the EPAF system serving as an additional Academic Affairs approver-role proxy to internal team members.
5) Technology Systems and Software Use. Is technologically adept and works at a high proficiency level associated with Microsoft Office Suite, Google Applications, and other campus systems. Possesses data management experience and adeptly learns and uses a variety of e-workflows tools, working very efficiently with a high level of accuracy and timeliness. Demonstrates high-basic or low intermediate level of proficiency with Excel or similar tools. Has a willingness and ability to learn new systems readily and working with a variety of them on a daily basis.
LSP responsibilities include:
1) Meeting scheduling assistance.
2) Supporting civic engagement scholars program and summer internships, seasonally, by providing:
accounting and budgeting services;
purchasing and receiving support;
3) administrative support for a variety of student community engagement experiences through the planning and implementation of major events as well as planning and coordination of staff and programmatic travel.
- Bachelor’s degree in business administration or a related discipline; or, an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
- Previous experience in higher education/University setting.
- Knowledge of BANNER, 49er Mart, purchasing cards, and the EPAF system.
- Strong attention to detail ensuring accuracy, completeness, and timeliness.
- Excellent organizational, time management, and communication skills.
- Ability to work independently as well as collaboratively with other team members and campus partner offices/staff.
- Flexible and is open to and seeks feedback with a commitment to continuous improvement.
- Strong problem-solving skills and clarifying options to guide self and others.
- Customer service experience and commitment.
Reese
Posting date:11/24/2020
Closing date:12/07/2020
Proposed Hire Date:02/15/2021
Special Notes to Applicants:1) Applicants must provide a current resume, cover letter, and 3-5 work-related references (1 or more with the relationship as a direct supervisor to the applicant. A current supervisor will not be contacted unless the applicant is likely to be selected as a finalist). Reference details must include the current title/role, descriptive statement of their role relationship, to the applicant, organization name and physical address, daytime telephone, and work email.
2) Applicants invited for interviews may be required to complete pre-tests or interview-day tests as work samples.
3) Please ensure your full range of knowledge, skills, abilities, experience and education are provided in your application. Do not write “see resume” on you UNC Charlotte Job Portal application when completing the job duties portion.
4) If you answer the questions at the end of the Job Posting application, please ensure your responses reflect your skills, abilities, and experience with concrete examples. Failure to answer these questions will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
5) Support for travel or overnight stay cannot be provided for the interview process or job relocation.
Organization
About Us
UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region.
Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System. A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students. The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.
In fulfilling our mission, we envision a University that promises:
- An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
- A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
- A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
- A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.
To achieve a leadership position in higher education, we will:
- Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
- Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
- Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
- Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
- Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
- Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.
Dual Career
The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations. For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.
Diversity at UNC Charlotte
UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds. All of these identities and experiences enrich the University as a whole. UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.
To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link: https://diversity.uncc.edu/
To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link: https://diversity.uncc.edu/sites/diversity.uncc.edu/files/media/Campus%20Plan%20for%20Diversity%2C%20Access%2C%20and%20Inclusion%202016.pdf
Optional text if space allows….
Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.
The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan. At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives. This educational experience cultivates the skills that graduates will need to function adeptly in a global society.
As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:
-
- We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
- We are committed to enhancing opportunities for living, working and learning in a diverse environment
- We are committed to educating our students to interact effectively and respectfully in the global community.
The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity. The seven broad objectives of the Diversity Plan are:
1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.
2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.
3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.
4: Increase the representation of staff from underrepresented groups.
5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.
6: Develop external relationships with the community to enhance diversity on and off campus.
7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.
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