Business Administrator II & Executive Assistant

Job description

Job location: San Antonio TAMUSA

Employment Type: Full-time
Posted data: 2020-11-20
Req: R-034121
Job Title

Business Administrator II & Executive Assistant


Texas A&M University - San Antonio


Office Of University Advancement and External Relations

Proposed Minimum Salary

$4,180.17 monthly

Job Location

San Antonio, Texas

Job Type


Job Description

The Business Administrator II & Executive Assistant, under general supervision, manages the full range of business activities, including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data.


-Serves as an approver and back-up signer of vouchers and requisitions. Reviews and approves account reconciliations of unit accounts. Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects. Monitors and controls unit expenditures plan within budget guidelines and makes projections. Develops annual budget documents for approval.

-Plans, implements, coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures. Develops and recommends policies, procedures, and guidelines. Develops and approves schedules, priorities and standards for achieving goals. May serve as an office manager. Coordinates and evaluates business function, division, or department activities.

-Manages annual fiscal year closing activities. Resolves operational and procedural financial problems. Prepares and analyzes business reports, such as affirmative action reports and space allocation reports. Manages allocations and reporting. Performs analyses of resource allocations and operating fund requirements.

-Manages cash handling activities and unit capital equipment purchasing. Serves as accountability property officer. Serves as liaison with financial, payroll, and human resources units. Interprets System policies and regulations and University rules. Manages maintenance of unit business files.

-Identifies business-related needs and problems, and proposes solutions. Implements and audits business procedures and trains staff on new and existing procedures. Provides advice on administrative and fiscal procedures. Conducts surveys of customer needs and satisfaction. May coordinate donor gift and recognition activities. Conducts special investigations, program analysis, and research studies.

-Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers. Communicates with employees regarding personnel policies and procedures and identifies training needs.

-Serves as a resource to principal investigator(s) for grant development, administration, and reporting.

-Participates in the hiring and training of subordinate business staff and student workers. May supervise staff and resolves staff conflicts.

Education and Experience:

-Bachelor’s degree or equivalent combination of education and experience.
-Six years of related experience in general office, accounting, or personnel operations.

Knowledge, Skills and Abilities:
-Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills. Planning and organizational skills.
-Ability to multitask and work cooperatively with others.


Please make sure to provide the following documents:

1) Online Application

2) Cover Letter to include three professional references

3) Resume

For detailed instructions on how to apply for any position on our website, please use the following link:

Make sure that all required documents are uploaded prior to submitting the application. If you have any issues with adding documents with your application, please contact HR at 210-784-2058.

Once your application is submitted, no changes or revisions can be made.

Summary of Employee Benefits

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.




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Job No:
Posted: 11/30/2020
Application Due: 12/4/2020
Work Type: Full Time