Title:Program Coordinator - ISP Job Category:Classified Department:Instruction Req #:F2000101 Salary:$4,036 - $5,119/month FT/PT/Pooled:Full-time Perm %:100 Perm Mo:12 Closing Date:01/04/2021 Position Description:

Under general supervision of the Vice President of Instruction/CIO and in coordination with the Assistant Dean of Instruction, plans, implements, and facilitates the day to day program operations of the Incarcerated Student Program (ISP).

Essential Duties:

The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.

• Assist the VP/CIO and Assistant Dean of Instruction by providing clerical and administrative support in the areas of operations, planning, and general coordination of the Incarcerated Student Program
• Facilitate planning of class offerings for ISP students, assist in scheduling full-time faculty and associate faculty to teach the ISP classes, and work with the Class Scheduler to get classes into the semester schedule
• Provide general, as well as day to day budget tracking, reporting, and support for the ISP program. Work with other college departments in the general administration of the ISP program, including college administration, Student Services, Admissions and Records, Human Resources, and Scheduling
• In conjunction with correctional facility educational administrators, determine students' eligibility for programs and services; this includes evaluation of transcripts and creating individually tailored Student Education Plans (SEP) for each student.
• In conjunction with the Admissions and Records Office, process registration and enroll students based on their program needs, FRC’s enrollment needs, the California Department of Corrections regulations, and California Community College program requirements.
• Assists students participating in the program by providing information and referrals to appropriate services for student transfers to other correctional centers or non-correctional educational facilities upon release.
• Develop and maintain ISP forms and procedures as well as publicity materials and other informational materials used in the program.
• Maintain enrollment caps and balancing FTE growth with school needs.
• Schedule Voluntary Educational Program (VEP) training for instructors, as well as manage any travel requests, and work with the Human Resources Department to ensure proper instructor compensation.
• Monitor, collect and evaluate appropriate ISP program data. Maintain and control files on cohorts in progress, including attendance and grade rosters in conjunction with Admissions and Records
• Serve as the main point of contact for questions concerning operational logistics of the program for prison officials and coordinators, as well as respond to all correspondence from students.
• Implement and manage the E-reader program while coordinating course materials with the Office of Correctional Education
• Create and implement procedures for timely delivery of course materials each semester along with planning and presenting in person orientation activities for new student cohorts.
• Select, supervise, and evaluate the student employee, including training and management of day to day activities.
• Delegate tasks, and facilitate meetings for ISP Staff

Knowledge of:

• Principles and practices of program budgeting and monitoring
• Modern office methods, procedures, and equipment, including filing and the operation of standard office equipment
• Basic computer operations and keyboard use
• Logistics and shipping with various services such as UPS, USPS, and other material management companies

Skill in:

• Effective communication skills, both orally and written;
• Composing correspondence, memos, and other materials
• Establishing and maintaining effective working relationships with other employees as well as members of external organizations
• Operating standard computer software for Windows and Adobe based platforms such as Word, Excel, PowerPoint, Outlook
• Preparing and maintaining a variety of records, forms, and reports

PHYSICAL CHARACTERISTICS: The physical abilities involved in the performance of essential duties with or without reasonable accommodations are:

• Vision to read and review student work, administer and score tests and assist students with other academic materials
• Hearing and speech to understand and respond to questions and provide instructions and lead group instructional sessions
• Hand and finger dexterity to operate computer keyboards and manipulate books, papers, and files

This work is performed in a variety of settings on- and off-campus.

Minimum Qualifications:

• Associate’s Degree or 60-semester units of completed coursework
• 2 or more years of progressively responsible experience in a professional office environment
• Ability to obtain and maintain Gate Clearance to CDCR facilities
• Must possess a valid California driver's license and have a satisfactory driving record

Desirable Characteristics:

• Bachelor’s Degree in a related field
• ·Public Education experience, preferably in higher education
• Professional experience with a public or private correctional institution

Required Documents:Cover Letter, Resume/CV, Unofficial Transcripts