Description

ADMINISTRATIVE ASSOCIATE II

UT Extension Eastern Region Office

 

Duties/Responsibilities:

The UT Extension Eastern Region Administrative Associate II is directly responsible to the Region Director. Time allotment will be approximately 20% Agriculture and Natural Resources; 20% Family and Consumer Sciences; 55% 4-H Youth Development, and 5% CED. Duties include:

·        Perform Administrative Associate duties for staff and clientele that meet the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, region, or veteran status.

·        Serve as the initial contact person for clientele, supporting and coordinating activities and events connected to the Agriculture and Natural Resources, Family Consumer Sciences, Community and Economic Development, 4-H Youth Development and "Tennessee Nutrition Consumer Education Program" (TNCEP) and "Expanded Food and Nutrition Education Program" (EFNEP) programs.

·        Proficient use of computer programs: Microsoft Office (Word, Excel, Outlook, Publisher, and PowerPoint), SharePoint, WordPress, Quicken, IRIS, Concur, Zoom, QuestionPro, Qualtrics, SUPER, DocuSign, Microsoft Teams, Mural and Best of Showare.

·        Create and produce brochures, newsletters, fliers, posters, year books and correspondence.

·        Prepare and manage budgets, income and expense records, registration and training for Extension programs.

·        Order, manage & inventory office supplies, awards, and supporting materials for 4-H, FCS, and ANR programs.

·        Manage the collection of user fees and sponsorship for regional and state events.

·        Maintain office files, financial records, create electronic receipts, reconcile procurement cards, and make bank deposits. Receive and compile deposits for UT/4-H Foundation accounts as well as Quicken and R accounts.

·        Prepare monthly mileage reports and process travel and expense reports for ANR, FCS, and 4-H staff members.

·        Audit regional and county staff for compliance with effort certification, leave certification and Minors on Campus.

·        Train and mentor county administrative staff.

·        Obtain and manage group travel cards.

·        Maintain Eastern region website and calendar.

·        Coordinate agent assignments, manage camping registration and financial records.

·        Monitor Civil Rights Compliance Report completion for the region. 

·        Coordinate and maintain equipment schedules.

·        Solicit bids and cost information from vendors for purchases and repairs involving building maintenance, buses, and region owned vehicles.

·        Maintain proficiency with Extension policies and procedures supporting both regional staff and county staff by keeping them aware of deadlines on reports, questionnaires, and requests at all levels.

·        Perform strong customer service functions, such as answering telephone requests.

·        Interact with clients, stakeholders, county personnel, other departmental staff and UT/TSU administration.

·        Assume other duties as assigned.

Qualifications

Minimum/RequiredQualifications (include education, experience, skills & abilities, licenses& certifications):

·       Musthave a high school diploma, or equivalent.

·       Skillsand Abilities: Superior communication skills (written & verbal) andorganizational skills, ability to work with the public, be a team player, and aself-starter.

·       Officetype environment work of 1-3 years.

·       Proficientin Microsoft Office (Word, Excel & PowerPoint) and Quicken.

 

Preferred/DesiredQualifications:

·       Additionaleducation beyond high school diploma preferred.

·       Threeor more years office experience preferred.

·       Experiencewith SharePoint, WordPress, IRIS, SUPER and Concur.

·       CAPcertification.

UTExtension provides a gateway to the University of Tennessee as the outreachunit of the Institute of Agriculture. With an office in every Tennessee County,UT Extension delivers educational programs and research-based information to citizensthroughout the state. In cooperation with Tennessee State University, UTExtension works with farmers, families, youth, and communities, to improvelives by addressing problems and issues at the local, state, and nationallevels.

Job: Administrative Support
Primary Location: US-Tennessee-Knoxville
Organization: Eastern Region
Schedule: Full-time
Job Posting: Nov 25, 2020, 2:17:17 PM