Chief of Staff to the Provost

Job description

Chief of Staff to the Provost

Primary Purpose:
The Chief of Staff (COS) is the senior professional deputy to the Provost. The COS serves as the lead for administrative research projects, providing in depth analysis and detailed reports on administrative projects and policy issues for the Academic Division to the Provost and other senior university leadership. This professional handles a wide range of matters for the Provost as appropriate, including as a senior advisor to the Provost, coordinating space for the Academic Administration, and representing the Provost at University administrative meetings and with University leadership as needed. The COS is a member of the Provost's Academic Administration Leadership Group and provides staff support to the Council of Deans.

Essential Functions:
1. Performs executive-level duties of a confidential and sensitive nature.. Provides leadership for Provost special projects and initiatives as directed, including working with other University leadership on complex, collaborative high-priority projects with responsibility for outcomes.

2. Supports the Provost in leading an effective senior management team; prepares or secures necessary materials to advance the team’s deliberations and efforts. Supports the Provost in dealing with faculty, staff and student issues as they arise. Recommends options and courses of action.

3. Works with Provost Academic Administrative Leadership to produce organizational change management proposals.

4. Provides extensive, professional-level writing and drafting of Provost communications as directed.

5. Responsible for drafting, collection or editing of all materials or reports presented to the Board of Regents Academic and Student Affairs Committee. Acts as the Provost’s liaison with the Academic and Student Affairs Committee Chair and membership as directed.

6. Provides professional level staff support for the Council of Deans.

7. Addresses inquiries from and serves as the Provost’s delegate as needed with individuals and groups on matters of interest or concern to the Provost as directed; coordinates and prepares responses and solutions to a broad range of academic and central administration issues or problems.

8. Represents the Provost to the campus community through participation in committees involving campus-wide issues, as directed.

9. Acts at the Provost’s liaison for human resources matters, including leadership searches, administrative appointments, and non-faculty grievances.

10. Represents the Provost with the AVP Facilities, working closely with partners in Campus and Space Planning on facilities issues important to the Provost’s Office.

Minimum Qualifications:
• Masters degree required.
• Five (5) years of progressively responsible work experience in higher education (or related field) required.

Preferred Qualifications:
• Terminal degree preferred.
• Successful work experience in higher education providing senior leadership to a diverse population in a complex organization.
• Proven record of organizational leadership and strategic vision in a complex, diversified organization.
• Excellent ability to plan, organize, manage and coordinate multiple projects and activities with varied deadlines.
• Strong written communication skills, including for reports, publications, speeches, correspondence, and web pages.
• Strong analytical and interpretive skills.
• Positive attitude, consistently proactive in carrying out responsibilities, proven ability to work successfully with diverse populations, and demonstrated commitment to promote and enhance diversity and inclusion.
• Effective professional interpersonal skills across all constituencies.
• Impeccable follow-through and attention to detail.
• Ability to perform duties at the highest level of confidentiality.
• Proficiency with Microsoft Suite and basic web page management. Ability to adapt to using emerging technologies.
• Successful track record of performing research, analysis and project implementation.
• Proven leadership and change-management philosophy that is effective in a highly integrated leadership environment.

Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking across campus, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.

Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment. Work performed during standard business hours.

Hiring Range: Commensurate with experience, exempt

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

To apply, visit

University of the Pacific is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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Job No:
Posted: 11/25/2020
Application Due: 1/7/2021
Work Type: Full Time