Job description

University of California Irvine


Updated: Dec 13, 2020
Location: UC Irvine Campus
Job Type:

Job Opening ID: 13115

Reports To: Admissions Recruitment Manager I

Working Title: Admissions Coordinator, Full-Time MBA Program

Department: Merage/Full-Time MBA Program

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004722

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: M-F, 8-5

Employee Class: Limited

Position Summary:

The Paul Merage School of Business at UC Irvine offers three dynamic MBA programs - plus PhD, specialty masters and undergraduate business degrees - that prepare business leaders for our digitally driven world. Through our programs, students acquire the exceptional ability to grow their organizations through strategic innovation, analytical decision-making, digital information technology and collaborative execution. While the Merage School is relatively young, it has quickly grown to rank consistently among the top five percent of all business programs worldwide through exceptional student recruitment, world-class faculty, a strong alumni network and close relationships with both individual business executives and global corporations. The Full-Time MBA Program is a two-year program beginning every fall and it takes place over 21 months. Our curricula, course content, delivery modes, and co-curricular programs create an unparallel learning experience with a single goal: preparing our students to propel their careers and lead their organizations to success in a digitally driven world. Our Full-Time MBA degree is STEM-designated, dedicated to deepening student's knowledge and leadership of management science and quantitative methods. Located in the heart of Orange County's Tech Coast, students are surrounded by a network of cutting-edge technology businesses.

The Admissions Coordinator is an integral member of the team charged with recruitment, admission, yield management and program services for the Full-Time (FTMBA) program. Under supervision of the Director of Recruitment and Admissions for the Full-Time MBA Program, and general supervision of other department staff, the Admissions Coordinator has specific responsibility for the FTMBA recruitment cycle (~500 applications and 50 new MBA students per year). The Coordinator works directly with all prospective students throughout the recruitment and admissions process. Responsibilities include coordination of recruitment and admissions events and activities, interacting with prospective students and applicants, managing application files and admissions process. The Coordinator is also responsible for general administrative office support and management, including staffing the front desk and answering main FTMBA office phone and email inbox. Position requires interpretation and implementation of University and Department admissions policies.

Compensation Range:

$23.94 - $25.59

Department Website:


Bachelor's degree or comparable education/work experience.

Ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, and inclusiveness within The Paul Merage School of Business and on campus.

Superior interpersonal and communication skills for interacting with students, faculty, staff and outside contacts.

Skill in managing time and setting priorities in an environment of frequent interruptions and distractions.

Strong attention to detail and demonstrated skill in accurately working with highly sensitive information and data.

Ability to work as a team player, providing constructive contributions, information and back up to enable effective and efficient delivery of service.

Superior ability to work on a variety of projects under minimal supervision and deliver consistent results in a timely manner.

Ability to use initiative and discretion in dealing with students and prospective students.

Skill in writing concise, logical, grammatically correct analytical reports, factual memos and correspondence.

Ability to make independent decisions and take appropriate action. Strong working knowledge of computer programs including Microsoft Office programs, Word, Excel, Outlook, PowerPoint and Access.

Familiarity and ease with utilizing a variety of web applications.


Knowledge of University Policies and Procedures, UCI academic and student support services, Academic Senate Rules and Regulations, Family Rights Privacy Act.

Knowledge of Merage School policies and MBA program requirements.

Special Conditions Required:

Monday-Friday 8:00 AM to 5:00 PM, occasional evenings and weekends as required.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.

To apply, visit

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Job No:
Posted: 11/23/2020
Application Due: 12/16/2020
Work Type: Full Time